These days companies are offering maternity leaves to their female employees when they need the same. Becoming a mother is one of the best given by God, and every woman must enjoy every phase of their pregnancy. And this is an appreciated step taken by the companies by providing maternity leave to their female employees when they need it.
For this, they are required to write a maternity leave letter and also mention the specified period for the same. By doing this, they are expressing their generosity, and the organization also gets for the employee’s absence, and they can look for the alternative in the meantime till she joins back. As losing an employee for a temporary period is tough for the company so if the period is mentioned in the letter, it will become easy for the company to hire some other person for a particular period. The tone of the letter should be polite and genuine.
Employee Maternity Leave Letter Writing Tips
- First and foremost, it is vital to inform the concerned person about your pregnancy and due date of delivery.
- You must mention the period for which you would like to take your maternity leaves.
- You must enclose documents supporting your cause for the records.
- The tone of the letter should be formal
- Once you are through writing the letter, please recheck the same for amendments, if needed.
Employee Maternity Leave Letter Template
Use our free Employee Maternity Leave Letter to help you get started
From,
_________________
_________________
Date (Date on which letter is written)
To,
__________________
__________________
Sub:___________________________________________________________
Dear ______________,
I hereby, would like to inform you that I am in the final stage of my pregnancy and the due date for the delivery is ___________. My gynecologist has advised me to get admitted to the hospital at the earliest. Therefore, I would like to avail my maternity leaves for the period of ______________ months.
In my absence, my responsibilities will be taken care by __________________. I hope you will understand my situation and grant me leaves for __________ months starting from ___________.
Thanking you,
Yours sincerely,
(_____________________)
Sample Letter
From,
Patricia Gomes
Software engineer
Infotech Solution, Pvt. Ltd.
Argentina
Date (Date on which letter is written)
To,
Mr. Samuel Peterson
HR Manager
Infotech Solutions, Pvt. Ltd.
Sub: Maternity leave application
Dear Mr. Peterson,
As you are aware that I am in the last stage of my pregnancy, and the due date for the delivery is 8th September. My gynecologist has advised me to complete bed rest in my final stage and to get admitted to the hospital as soon as possible.
I am writing this letter to officially inform you that I will be availing of my maternity leaves for three months w.e.f 1st September.
Please find enclosed my medical reports for your reference. I have spoken to Ms. Kelly, and she will be handling my responsibilities till I return.
Considering all the facts, I hope that you will process my leave application at the earliest.
Thanking you,
Yours sincerely,
___________
Patricia Gomes
Email Format
There are some formats or things that you need to specify in an employee maternity leave letter to get approval. Check the one shown below.
To:name@email.com
From;name@email.com
Dear Faye Roberts,
I Naomi Delp working in your consultancy as a chief software engineer. You already know that I am nearing my delivery date, and I wish to avail my full maternity leave along with my annual leave allowance, as I have my full yearly leave allowance unused.
My baby due date is 28th November, and I wish to get admitted to hospital as soon as possible. I want to avail of maternity leave of one year starting from 22 November. I will join the office in November 2009, and I will make sure that you will be informed about any changes in the plans.
Kindly process my application and approve my leave as soon as possible.
Thanking You,
Yours Sincerely,
__________
Naomi C. Delp
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