A leave application is written generally to take off from work in an emergency for some personal reason. An effective leave application letter is that which can convince the employer and get the leave application processed immediately. The cause for taking the leaves plays a big role in getting leave approved. The reason for taking the leave may be different, but the writing format is the same. The letter should be written genuinely and convincingly. And it should be written professionally.
An effective leave application should clearly state the reason behind the leave and also mention the period of your absence. By doing so, you care to create an expression of professionalism in the eyes of the concerned person.
Here is the list of useful tips and samples that will help you to write an effective leave application to your boss, company or school in the case of students.
Effective Leave Application Letter Writing Tips
- Firstly it is essential to state the reason behind your leave and specify the dates on which you will be absent from the office
- The tone of the letter should be polite.
- Content and wordings of the letter should be formal.
- You must provide an alternate contact number for contacting you in emergency
- Supporting documents should be enclosed with the letter
- You need to make sure that there should not be any punctuation mistakes in the letter
Effective Leave Application Letter Template
Use our free Effective Leave Application Letter to help you get started.
From,
____________________
____________________
Date (Date on which letter is written)
To,
___________________
___________________
Sub:___________________________________________________
Dear _______________,
This is to bring to your kind attention that me and my family are going on a vacation to ________ for __________ days. Therefore, I would like to request you to grant me leaves from _________ to ___________.
In my absence, my responsibilities will be taken care by my team member ____________, who I am sure can manage things effectively and if needed, I am always available on my phone to help him/her.
I will be very grateful to you if you consider my request and process my leave application at the earliest. I will resume my duties on ________.
Thanking you,
Yours sincerely,
(______________)
Sample Letter
From,
Jennifer Varghese
Accounts Manager
IT Technologies Ltd.
Florida
Date (Date on which letter is written)
To,
Mr. Michel John
Personnel Manager
IT Technologies Ltd.
Sub: Leave application
Dear Mr. John,
I would like to bring to your kind attention that I would not be present in the office for three days as I am going out with my family on vacation after a long time. My children are very much excited for the same. I am writing this letter to officially inform you that I would like to take leaves from 3rd September to 6th September for the vacations.
I have already finished my data processing job and submitted the ledger file to our Team Leader. You can contact me anytime on my phone if needed.
I hope you will consider my request and process the leave application at the earliest. I will resume my duties from 7th September onward.
Thanking you
Yours sincerely,
_____________
Jennifer Varghese
Email Format
To:name@email.com
From:name@email.com
Dear Simon Charlie,
I am writing this letter to inform you that I may not be able to attend office for three days from 15th May to 17th May 2002. My leave period can extend depending on the success of my work and completion of registration of one new land deal in the suburbs. If my legal registration work gets over in two days, I will be back to the office in two days.
In case of any changes in the schedule, I will inform you as soon as possible. I have handed one of the important projects that I was working with to my colleague, and he will finalize it in two days. After my return to office, I assure that I will complete the pending works within time.
I thank you for considering my leave request and processing it soon.
Thanking you,
Yours Sincerely,
__________
Mark Toeman
Jason O. Rodgers
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