College leave letter is written when a student needs time off college for a certain period due to a lack of finances, personal issues, sickness or some other unavoidable circumstances. Colleges have stipulated rules and guidelines on college leaves that students must follow when writing college leave letters to the principal, faculty head or administration.
A college leave letter is a formal way of requesting a break from college. It is important because it informs the administration of your absence. This letter also allows the faculty to do the needful after considering your request. Based on the justification given, your leave can be approved or declined. A college leave letter is important to establish good communication between the student and the college administration.
Tips for writing a college leave letter
- Read the college leave guidelines and rules
- Include the reason for the leave request
- Give a convincing reason for leaving
- Use professional and concise language
- Demonstrate dedication to catch up with what you have missed
- Mention arrangements that you have made to ensure you don’t fall behind
- Include a signature at the end of the letter
- Keep it brief and clear
- You may attach support documents
College Leave Letter Templates
If you need to request time off the semester for a certain reason, here is a college leave letter template that you can use to write a good letter. Our free sample letters are also at your disposal.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
My name is ____________ a student in the faculty of ____________ in the class of ____________. I request for a leave for a period of ____________ from my studies in the next ____________ semester. I hope to start my leave from ____________ and hopefully return on ____________.
Due to ____________, I will not be able to attend classes in the next ____________. My ____________ had an accident and will need somebody to care of ____________. I request this period to look for someone to help with ____________ sessions. Our parents live in ____________ and are unable to make quick arrangements to travel since this was an emergency.
I am a dedicated student and I believe taking this leave is the right decision. I have made arrangements with ____________ to email me assignments and course work. Upon my return, I will ensure that I catch up with the work I have missed and consult with my lecturers when I have any challenges.
Kindly consider my request and forward to me the approval letter.
Thank you.
Your Sincerely,
__________
(__________________)
From,
_________________
_________________
Date (Date on which letter is written)
To,
_____________
_____________
Sub:________________________
Respected ________________,
I would like to bring to your kind attention that my name is _________ and I am studying __________ in your college. My roll no. is ______________. I am really very sorry to inform you that after a prolonged illness, my ______________ died ____________. I would be needed to present at the funeral and is required to do rituals for the peace of ___________ soul.
Considering my situation, I request you to grant me leaves for __________ days starting from __________ to _________. I hope you understand.
Thanking you,
Yours Faithfully,
(____________)
College Leave Letter Samples
To get a big or small break from college, you must request a leave from the administration. Here is a college leave letter sample that will guide you on how to write a formal and concise leave letter.
From,
Selma Preston
9170 Addison Lane
Biloxi, MS 39532
United States
Date:____________ (Date on which letter is written)
To,
The Principal,
New Jersey School of Business Studies
821 Redwood Ave.
Trenton, NJ 08610
United States
Sub; Request for a leave of absence
Dear Ms. Vazquez,
My name is Selma Preston, a student at the School of Economics, Finance class. I write to you to request a semester away from my studies which is the upcoming Spring 2020 semester. I wish to leave when I finish this semester’s examinations on December 15th, 2019.
Unfortunately, my brother had an accident which left him with broken limbs. Our parents live in India and are unable to make quick arrangements to move to the States to take care of him. I request this time to help my brother recover through physiotherapy sessions.
I am a dedicated student to attain my degree in Finance but I will be unable to focus on my studies with my brother’s condition. Upon my return, I will make an effort to catch up on what I have missed.
Kindly expedite my leave and send me an approval letter.
Yours Faithfully,
__________
Selma Preston
From,
Peter Francis
MA (Psychology)
St. Xavier’s College
Florida
Date (Date on which letter is written)
To,
Mr. Samuel Joseph
Vice Principal
St. Xavier’s College
Sub: Leave application
Respected Mr. Joseph,
I am Peter Francis doing MA (Psychology) final year from your college bearing roll number 564321. I am very sorry to inform you that my grandfather passed away last night due to a heart attack. We need to take the dead body for the funeral and the presence of all the family members is a must. Post that, we have to do lot of rituals for the peace of his soul.
I hope you will sympathize with me at this point in time and grant me leaves for two weeks starting from 5th September to 19th September. I assure you, after joining back I will study harder to get good marks in my final year examination and will come in the list of toppers.
Thanking you,
Yours faithfully,
__________
Peter Francis
College Leave Letter Email Formats
Sometimes colleges prefer emails as an effective way of communication. Have a look at a sample college leave letter in an email format that will help you request a leave officially from your college faculty.
Dear Ms. Vazquez,
My name is Luke Casey, an Actuarial Science Major student in the faculty of Business. I hereby write this letter to request leave to attend a marriage function. I wish to take five days of leave starting from 15th February 2020 to 20th February 2020.
My parents will be doing a wedding on 19th February 2020 back home in London. It would be disappointing to my parents if I fail to attend and I would not want to miss such an important occasion. I have made arrangements with my course mates to send me assignments given while I will be away. I promise to put in extra effort to catch up with what I have missed when I return.
I will also handover assignments that are required to be submitted in the days that I will be away. Additionally, I have informed the faculty lecturers of my absence. I hereby humbly request you to consider my request. Kindly write an approval letter of the request for me to submit to the required offices when I return.
Thank you in advance.
Kind regards,
Luke Casey
Dear Sir,
I am Michelle Johnson studying in III year Information Technology in your college. My Student ID number is IT20070934. I am writing this letter to inform you that I am going to undergo a small surgery this 12th March 2010, to remove stones formed in my kidney. Also, doctors advised taking complete bed rest for one week after surgery.
So, I kindly request you to understand my situation and grant me leave for two weeks from 10th March 2010. If I wish to attend college soon, I will inform you earlier, or if I want to extend my leave, I will tell you the same earlier.
Thanking you,
Yours Sincerely,
__________
Michelle Johnson
Conclusion
Colleges have rules and guidelines for leave and students must adhere to these rules when writing leave requests. College leave must contain the reason for leaving, the duration the student will be away, dates of leaving and return. This letter should be written in a professional and concise language since it is a formal letter. Keep it brief and direct to the point. A signature must also be included.
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