A casual leave letter is written when one wants to request a temporary break from the normal schedule. This kind of leave is usually unplanned and short when somebody needs time to handle personal issues.
A casual leave letter is written in an educational setting by a student or an employee at the workplace. This letter is addressed to the relevant authority in a company or institution.
A casual leave letter is a formal document that notifies an employer that an employee is taking time off for a few days. It enables the employer to plan for a replacement to fill the gap.
This letter is important because it explains why the employee wishes for leave and the period away to ensure proper planning is done to avoid inconveniences at work. Additionally, it demonstrates the employee’s professionalism in requesting for casual leave officially.
Tips for writing a casual leave letter
- Explain precisely the reason for the leave request
- Mention the period for which you are requesting a leave
- Mention the relevant dates of leaving and resuming work
- Address the letter to the relevant authority
- Keep it short and comprehensive
- Provide contact details
- Use formal content and polite tone
Casual Leave Letter Templates
Are you planning to apply some time off to run errands? Check out a casual leave letter template and sample letters that will guide you through writing a comprehensive and formal leave application.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
I hereby write this letter to formally notify you that I wish to take a ____________ days’ casual leave. I wish to request for a casual leave to attend to a family matter. I wish to apply for a leave from ____________ and resume my duties on ____________.
I received a phone call that ____________ is unwell at school from ____________. I am requested to pick her up so that she can seek further medical attention that is not available in the school’s dispensary. I hope to resume work when she has recovered and resumed school.
I have discussed my situation with ____________and she has agreed to take up my duties in the short period. While I am out of office, I will be available on my cell ____________ in case of an emergency. Since this is an emergency, I will not be in a position to complete the pending work but I will work on it when I return.
I herewith attach a leave application form for your approval. Please approve my leave at your earliest.
Yours Sincerely,
__________
(__________________)
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Casual Leave
Dear Mr. __________, (boss’s name)
I am writing this letter to request you to grant me casual leave for … days (mention duration) from …. to …..(mention dates) since …(give valid reasons for asking casual leave). I will resume work from …..(mention date).
Please approve my leave and oblige. You can reach me on my mobile number….(mention your number) in case of any emergency.
Thanking you in anticipation,
Yours Sincerely,
__________ (your name)
Casual Leave Letter Samples
It is important to notify the relevant authority in a good time that you wish to take leave. Have a look at our free sample of casual leave letters that you can use to write a polite letter to your boss.
From,
Bette Park,
7680 Bay Meadows St.
Wayne, NJ 07470
United States
Date:____________ (Date on which letter is written)
To,
Jeffry Roach,
Delview Company
9703 E. Cedar Swamp Road
Bergenfield, NJ 07621
United States
Sub; Casual leave letter
Dear Roach,
I hereby write this letter to bring to your kind attention that I wish to take 3 days of casual leave to attend to a personal matter. I have bought a house recently at Bergenfield which is close to the office and I wish to take this leave to move in. Please grant me a casual leave from 1st to 3rd March 2020.
Moving to an office near the office will enable me to improve my attendance and performance at work. Before I leave, I will ensure that I have completed the report you assigned me and hand it to you before the departure day. With reference to the company’s policy, kindly find the leave application form for your reference.
Please contact me through email park.b@yahoo.com or mobile 730-392-3729 in case of inquiries or clarification. Kindly approve my casual leave so that I can move into my new home and settle.
Thank you.
Yours faithfully,
__________
Bette Park
From,
Bette Park,
7680 Bay Meadows St.
Wayne, NJ 07470
United States
Date:____________ (Date on which letter is written)
To,
Jeffry Roach,
Delview Company
9703 E. Cedar Swamp Road
Bergenfield, NJ 07621
United States
Dear Mr. Clinton,
I am writing this letter to request you to grant me casual leave for two days from 23April to 25April2013 since I have to take care of my daughter who is running high fever for the past two days. I will resume work from 26April2013.
Although we have been treating my daughter’s flu for the past two days, the fever has not subsided; instead, it has increased since yesterday night. I have to take my daughter for some more tests as recommended by the doctor.
I am requesting two days of casual leave since I have no other support system for her care. Moreover, my husband is currently out on his work tour and will be back after a week.
Please approve my leave and oblige. You can reach me on my mobile number, 4677386377, in case of any emergency.
Thanking you in anticipation,
Yours Sincerely,
________
Megan.
Casual Leave Letter Email Formats
It is important to inform your employer that you wish to take a break from work to attend casual matters. Have a look at a casual leave letter in an email format that you can use for your reference.
Dear Mrs. Espinoza,
I hereby write this letter to request for a one-week casual leave. I wish to take this time to visit my parents back in London. I have not been in a position to visit since I started working at Bliz Associates six months ago. Kindly grant me leave from 1st April to 8th April 2020.
The company’s employees guidelines require that one submits all pending work before starting casual leave. I have discussed my situation with my supervisor beforehand. I assure you that I will complete and handover the work to my supervisor before I leave. Please find the attached casual leave application form for your reference.
While I am away, I can be reached through email richmonds@gmail.com since the mobile service will be unavailable. Taking this leave to see my parents will give me peace of mind and I hope to resume work on 8th April 2020. Kindly approve my leave in a good time so that I can finalize my travel arrangements.
I hope that you treat this matter with urgency and approve my leave at your earliest.
Thank you in advance for your consideration.
Kind regards
Sam Richmond
Dear Mr. Gotham,
Ref: Casual Leave Letter
I wish to apply for seven days’ leave, as I have to attend a telecom conference from 23nd to 27th April. This is an essential conference as I would come across many new and advanced technologies that we can use to update our telecom system. I am keenly interested in attending this conference to learn about the revolutionary aspects of the telecom industry.
With the meeting, there will be a two-day workshop where I will learn and see things practically. As this conference is in Frankfurt, so I need to move on 22nd to reach in time for the conference.
I shall be resuming the office on the 29th of April 2010. I will be thankful to you for considering my application.
Sincerely,
__________
Richard Jones
Conclusion
Even though casual leaves are unplanned, it is a good gesture to inform the relevant party of your absence. A casual leave includes information on the genuine reason for the leave request, the period of absence, relevant dates of departure and resuming work as well as contact details.
This letter should be written in polite language and use formal content. When possible, it should be submitted in good time.
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