A party invitation letter is written when one wants a friend or family to attend an occasion. Such a letter is written by a party organizer or host. It is addressed to an individual or organization whom the host would like to attend.
A party invitation is important to inform your friends and family that you are hosting a party. It enables organizers to select the guests they want to attend their occasion depending on the objectives and purpose of the event. This letter also gives details about the occasion like purpose, date, time, and venue. It also helps the organizer estimate the number of guests attending to enable make the necessary arrangements and logistics.
Tips for writing a sample party invitation letter
- Present the party invitation politely
- Address the reader formally or informally depending on the occasion
- Give details of the party including purpose, dress code, venue, time, and date
- Requesting a confirmation for attendance from the guest
- Give a brief explanation about the event
- Send the invitation letters in good time
- Keep it short and comprehensive
Party Invitation Letter Templates
When you are hosting a party, it is important to invite the special guests you want to attend in writing. Have a look at the party invitation letter template and sample letters that you can tailor to your needs.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
I hereby write this letter to request you to join us as we celebrate the birthday of ____________ as he turns ____________ years old. The birthday party will take place on ____________ at ____________ (time) and the venue is ____________. We are glad to invite you and your family to share this joyous moment with us.
There will be fun games, food, drinks, cake, and fabulous prizes. Please wear your best party dress code. This is a moment of celebrating a young life and interacting with friends and family. This party will be special and memorable with you there. Your presence is highly valued.
Please find your table reservation attached herewith for your reference. I hope that you will confirm your attendance soon so that I can finalize the arrangements. Let me know if you have any requests for special meals too. Kindly contact me on my email ____________if you have any question.
I hope that you will grace this beautiful day with your presence. See you soon at the specified date above.
Thank you in advance
Yours Truly,
__________
(__________________)
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Sample Party Invitation Letter
Dear _____(Sir or Madam),
I ……….(name of the person) is glad to invite you along with your family to attend the party arranged by us on the completion of 10 successful years of our company. I am inviting you on behalf of ……………. (Name of the company). We would be happy to mark your presence along with family at the party and would love to celebrate the success together.
The venue for the same is ……………(name of the place), and the party would begin sharp at 6 pm. Do come to the party as we would be awaiting your presence there.
Yours Truly,
_____________
Sign of the inviter
Name of the inviter
Party Invitation Letter Samples
Are you hosting a party and you want to make special invitations to your guests? Check out our free sample party invitation letter that you can use to tailor a polite and captivating invitation.
From,
Maricela Johnston,
31 West Paris Hill Ave.
Hagerstown, MD 21740
United States
Date:____________ (Date on which letter is written)
To,
Molly Martin,
7909 Sulphur Springs St.
Lanham, MD 20706
United States
Sub; Invitation to an engagement party
Dear Mrs. Martin
I would like to invite you to join us as we celebrate my engagement. I would like to extend my invitation to you and your family to attend my engagement which is scheduled to take place on 15th April 2020. The venue will be the Garden Hotel at 7 pm in the ballroom.
You have been goods friends to our family and I wish that you will come to celebrate with us on this special day. The dress code will be white and black dinner formals. This invitation serves you and your family. Kindly confirm your attendance at the earliest so that I can book the table reservations in a good time.
Please reach me through my number 639-293-8492 if you have any inquiries. I hope that you will come and celebrate this joyous moment with us.
Thank you, I look forward to a positive response regarding this invitation.
Yours Sincerely,
__________
Maricela Johnston
From,
Maricela Johnston,
31 West Paris Hill Ave.
Hagerstown, MD 21740
United States
Date:____________ (Date on which letter is written)
To,
Molly Martin,
7909 Sulphur Springs St.
Lanham, MD 20706
United States
Subject: Sample Party Invitation Letter
Dear XYZ,
I am writing this letter to you to invite you for the party that we have organized on the 20th September 2013 at 6 pm marking the 10 long year success of our company. The venue of the party is Sunflower garden restaurant and there is no particular dress code for the party.
We take immense pleasure in inviting you along with your family to the party. Do make it for it. In case you aren’t attending the party, do let us know by call or email.
Above that we expect you to come for it and want you to enjoy the success of our company with us. We are awaiting your presence at the party.
Thanking You
Yours truly,
_______________
Name and Signature
Party Invitation Letter Email Formats
Invitation letters help the party organizer to estimate the number of guests to expect. Here is a sample party invitation letter in an email format that will guide you through writing a comprehensive invitation.
Dear Colleagues,
It is a great pleasure to invite you all to our company’s 20th anniversary. I want to thank each one of you for their dedication and hard work to promote the success of this company. We would not be this far without your contribution in your respective roles. As we celebrate the 20th anniversary of Telkom Company, I invite you to come to celebrate our success.
The party will take place in our conference room on 14th February 2020 at 7 pm after normal working hours. All team members, staff, and board members are invited to this party. The purpose of this party is to appreciate the employees’ efforts and contribution to the success of the company. Kindly wear anything you are comfortable in that is black.
This is a great opportunity to meet the shareholders and top officials of the company. Additionally, this will enable us to interact and open new gates to success. Kindly confirm your attendance at this meeting for logistics purposes. Please keep time on the specific day of the party.
I look forward to seeing you all at the party as we celebrate our 20 years’ success.
Warm regards,
Tabitha Rivas
Dear (Mikha),
With great honor, we would like to request for your presence on this coming Sunday, 15th January at 3:00 PM for the 14th birthday of Jessica.
The venue for the said event will be at Victoria’s garden restaurant, and the dress code will be casual attire.
We wish that you will find time for you to be present at the party. Please let us know whether you can or cannot join us for whatever reason. Contact me at my phone number as soon as possible.
Hoping to meet you at the venue.
Best Regards,
_________
Signature
(Alfonso Cruz)
Conclusion
It is a good gesture to write invitation letters to friends and family to attend an occasion. When writing these letters, it is essential to use polite language and tailor the letter formally or informally depending on the purpose of the event. Give all details about the occasion like the theme, dress code, venue, date, and time. Also, request a confirmation letter from your guests and send the letters in a good time.
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