The companies write a letter of invitation-business when they host business visitors from abroad or from the same region or country. The business visitors can be investors; potential buyers may be conference visitors, business partners, employees of any company, or mere individuals who come for training at the company’s facilities. If a company is inviting any visitor, a representative of that company must write the letter.
Also, the firms must have some specific people who would sign the invitation letters. These letters are very much precise, only containing the necessary information. The invitation letter should state that the name of the business organization they represent and their relationship to the host (e.g., distributor, regional sales reps, etc.). The letter should articulate the planned dates of travel, must be formatted professionally.
Letter Of Invitation – Business Writing Tips
- First of all to write a business letter one must make sure that all the necessary details like date, time, and venue of the business event are included properly in the letter.
- The invitation letter should only mention the reason or the purpose of the business event.
- The representative must not forget to mention his name, designation, and the name of the company on whose behalf he is writing the letter.
- State the purpose of the visit and the necessary details regarding it.
Letter Of Invitation – Business Template
Use our free Letter of Invitation – Business to help you get started.
From,
__________
__________
__________
Date: (Date on Which Letter is Written).
To,
__________
__________
__________
Subject: Business invitation letter.
Respected (Sir or Madam),
I am cordially inviting____________ (Name of the individual) the Vice President of __________ (The name of the company) on behalf of __________ (Name of the invitee’s company) to attend the ____________ (Name of the business event) on ____________ (Date and time of the event).
In this event, you will be one of our esteemed guests, and we expect that you will meet our company officials to discuss how to strengthen our business further.
I do hope for your presence in the event. Please do confirm your presence as early as possible.
Thanking You,
Yours truly,
_______________
(Name and Signature)
Sample Letter
From,
Adam Kennedy
Zebronic Seminar Services
Chennai
Date: 13th April 2017
To,
Ms.Judith Smith
Corpversity Educational organization
Mumbai
Subject: Letter of business invitation for attending an Educational Seminar event.
Dear Sir,
I want to invite you on behalf of Zebronic Seminar Services to attend the inauguration of our new business in Chennai city on Monday at 8 pm. It is our pleasure to have you as one of our esteemed guests as you always have been good partners in other businesses for a long time. We are hoping to get the same support this time too.
You are requested to come as early as possible so that we can arrange a comfortable seat. Please do inform us if you are coming or not.
I hope that you are surely going to come on that day and make the event a success with your presence.
Thanking You
Yours truly,
Adam Kennedy.
Email Format
This is an Email Format to be followed for the Letter of Invitation-Business.
To: name@gmail.com
From: name@gmail.com
Dear _____________,
I hope that this letter of mine finds you in the best of health and spirit. As you are our valued customer, we would like to thank you for your business and would take this opportunity to invite you to the mega launching of our new apparel series.
A small opening ceremony and then a dinner party at Hotel Hayat are organized to extend our gratitude to our guests on the 10th of June 2010 at 8 pm.
Besides this, our Chairman will announce our new showrooms across the country. We want to introduce our new line of fashion apparel to our valued clients and customers, so we want all our guests to attend the party.
Please give us your confirmation by __________.
Your presence is thus sought for.
Thanking You.
Yours Sincerely,
__________
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