How to Write an Effective Invitation Letter? Format & Example

An effective invitation letter is written when an organization or an institution organizes a program and wants to invite another organization to participate in it. The letter is generally written formally and is written keeping in mind the other institution. The letter is more of an appeal or request to the other institution so it should be written with full respect. If you ever want to write one you can always check out the below-mentioned sample.

Want to write an effective invitation letter? It may be written to invite people to a college fest, party, wedding, an event, conference or cultural fest. Make sure the tone of the letter is polite and pleasing. And you must write the letter in a way to convince them to attend the event. To further help you, given down below are some tips to help you write an invitation letter and further sample letter and mail with the format. Also, to further ease your task you can also download the pdf file or .doc to and fill in your information.

Effective Invitation Letter Writing Tips

Address the organization well.
Invite them and appeal to them to participate in the function.
Write the name, place, and date of the event without any mistake.
Avoid making grammatical errors and spelling mistakes.
The tone of the letter should be formal and at the same time pleasing.
Lastly, convince the organization to attend the event.

Effective Invitation Letter Template

Use our free Effective Invitation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject: Effective Invitation Letter

Dear _____(Sir or Madam),

I, on behalf of ………(college name) college, invite your colleagues to participate in the three-day fest organized by us from the …….(starting day of the fest) to ………(last day of the fest). It is a three-day fest and we would like your college to participate in the many events that will be conducted during the fest. The prize distribution for the prize winners will be done on the last day and students who are interested in giving their names can give it to the head of the student council and other volunteers.

In the case of any queries feel free to contact us. Once again do come for the fest and give your maximum participation.

Yours Truly,

Name of the organizer

_______________

Sign of the organizer

Sample Letter

Following is an example of effective invitation letter.

33 Whaley Lane
Waukesha, WI 53186

Date: 24 February 2015

2345 Cheshire Road
Stamford, CT 06901

Subject: Effective Invitation Letter

Dear Sir,

I, on behalf of XYZ college, am inviting your college to participate in our 3-day college fest, Sitar that will begin from the 17th of August until 19th of August 2013. We would be conducting all kinds of events in our fest so that students from your college can participate in any event they wish too. However, the participation names should reach us two days prior to the commencement of the fest. So it is an earnest request that if your college is participating, we would require the names of participants as early as possible.

Above all, we invite your college once gain to participate in the event and make it a grand success.

Thanking You.

Yours truly,

Danielle J. Alexander

Email Format

Follow the following format for the mail.

To: name@email.com

From: name@email.com

SUBJECT: Authorization Letter