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New Branch Office Introduction Letter

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Introduction letters for new branch offices are formal letters written to employees of an organization or company, informing them about the inauguration of a new branch of the office. 

Such letters are written to ensure that the news spreads across everybody and that they hear it first from their superiors and not from other outside sources; this helps in maintaining a level of trust among the employees. New Branch Office Introduction Letter can also be written to customers to gain traction in the launch of the new branch.

Letters of introduction for branch offices are very short and brief that, they should last about one paragraph only. They describe the need for the office, the details of the office, like the address, the venue etc. It is important to provide all the necessary specifics of the new branch, to avoid any confusion or questions. The time and date for the inauguration party should also be disclosed

New Branch Office Introduction Letter Writing Tips

  • Never be too long with your office introduction letter. Never make your letter descriptive by adding scenic descriptions of the new location or its geographical importance. Always disclose the address and stop at that.
  • While writing the letter, make sure to not forget any detail of your address, and other branch details. This is important to remember since sometimes, some detail can get overlooked and therefore some confusion may be caused.
  • If there is going to be an inauguration or party for the new branch office, make the details of this clear as well. Know that as many people coming to the new branch as possible is a good thing for your office as this will only help in getting a greater footfall at your office.
  • Be as specific as possible without ignoring any important detail.

New Branch Office Introduction Letter Template

Use our free New Branch Office Introduction Letter to help you get started.

From,

___
_____
_______
Date-

To,

_______
______
_____

Subject: New branch office inauguration

Dear all,

The management is pleased to inform you all that we are now officially present in _______ [name new destination], as our branch office there has become fully functional. All of you are heartily invited to come for the inauguration of this new endeavor and to bless it with your good wishes.

Please find all the details of the venue and the time in attached files.

We hope you will come.

Regards,

________ [Name and designation]

Sample Letter

Following is a sample letter from the Head of PR of a company to a branch manager of the same company.

From,
Michael B. Weeks
Head of Public Relations
Telework Communications

Date-

To,
Isla Parks
Manager, Columbia Branch
Telework Communications

Subject: Inauguration of new branch

Dear all,

We are all very pleased to inform you that our office has just opened its newest branch near Lisbon and that you are all invited to its inauguration this coming Saturday.

It has been an issue of consideration in the past few months, that an important commercial center like Mumbai warrants a completely different branch instead of just one solitary department in the Head Office. With this thought in mind, we hope that the Mumbai office will be a success and a well-earned success at that, as we expect all of our new employees as well as those we will transfer to work hard and bring up the office to the levels of excellence in the city.

Please find enclosed a formal invitation to the inauguration.

Regards,

Michael B. Weeks
Head of PR

Email Format

To: name@gmail.com

From: name@gmail.com

Subject: Inauguration of new branch

Dear Sir,

With much honor, we would like to make it known that we have just opened a new branch in your vicinity. Compared to our other stores, this new one will be as efficient as the other branches, and it offers various solutions to your problems and anything that you would ask for. We take much pride in our new location since this new store has top of the line machines and we can bring out solutions that you can easily access since we have a very convenient location.

We would be very happy to have you as our guest in our new branch, and we encourage you to find more of our products. We are dedicated to providing you with the best service that you deserve. We have acquired a performance certificate from the local authority that we will be following as we go on with our operations. We are looking forward to you visiting our new branch.

Truly Yours,

Roger H. Gaughan
Public Relations Officer
Sunshine Marketing Pvt. Ltd.

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