Inquiry Letter

An inquiry letter is usually written to gain some information from the recipient. Always remember that the recipient holds the right to deny the information and this will surely be the case if the letter has an excessively authoritative tone. While writing an inquiry letter it is important to provide some information about yourself so that the recipient can authenticate the source of the inquiry.

Inquiry Letter Writing Tips:

Give a brief introduction about yourself with the name of your organization
Provide the details about the subject of inquiry
If you require a lot of information it is better to present it in bullet points
If you require the information by a particular deadline, then do mention it in the letter
Punctuation, spelling and grammatical errors should be taken care of

Inquiry Letter Template

Use our free Inquiry Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

From,

_________

Date:________ (Date on which the letter is written)

To,

_________

Dear ________ (Sir or Madam),

We are a _________ (What is the business of your organisation) by the name of __________ (What is the name of your organisation). We require _______ (What is the number of products that you require) of ________ (What is the name of the product that you require) manufactured by __________ (What is the name of manufacturer of the product).

Please provide us with a detailed quote mentioning all the breakups. Also for comparison sake please mention the prices of the products of some other leading brands as well. Please submit this quotation to us by __________ (What is the date by which you require the quotation). Also please mention how much time you will require to deliver the products.

If you require any clarification, you can contact us on the telephone number mentioned on the letterhead.

We will look forward to your prompt response.

Thanking you,

Yours truly,

Name and signature of signing authority

Download Template (Doc and PDF)

Inquiry Letter Sample, Email and Example/Format

Check out the sample letter below.

From,

Sun Medicals,
09 Riverside,
California

Date: 20-06-2017

To,

Av’s Technology,
Fresno,
California

Subject: Letter inquiring about the availability of laptops

Dear Sir,

We are a medical institution by the name of Sun, located in Riverside, California. We require 30 laptops to be used by our employees. We are not very specific about the brand and would take any brand that is economical while satisfying our requirements.

The departments that will be using the laptops include Accounts, Human resources, and Customer relations. Once the details are decided we will provide you the details about the software to be loaded in the laptops meant for different departments as we already possess the required software.

Please provide us a quote with all the breakdowns mentioned in detail by the end of this month.

If you require any clarifications, you can contact us at the telephone number provided at the end of the letter.

We will look forward to your response.

Thanking you,

Yours Truly,

Dave,
Sun Medicals
123456789

Email Format

Check out the email format below.

to: email of receiver
from: email of sender

Subject: Inquiry for bulk bookings for a movie

Dear Sir or Madam,

Please provide us a quote with all the breakdowns mentioned in detail by the end of this month.

If you require any clarifications, you can contact us at the telephone number provided at the end of the letter.

We will look forward to your response.

Best regards,

Dave,
Sun Medicals

123456789

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