The main working factor behind every successful organization, primarily a business organization, is the combined effort of the constituting members, who may belong to varying ranks. And when they face the absence of any member due to unwanted reasons such as illness, the official responsible for coordinating the officials should inform the absence in a very adept way to other employees and look after the fact that the gap created is duly filled or else the organization may incur a loss.
After all to juice out the maximum output from the joint effort of the members of any organization, proper coordination should be maintained among them. Communication is an essential part of being a team, and effective communication helps surpass barriers. Writing a letter to Inform Employees about Other Employees’ Illness is just another example of effective communication. Look below to get an idea of how to go about such a letter.
Letter To Inform Employees About Other Employees’ Illness Writing Tips
- The letter should be strictly formal devoid of any personal comments or message and brief.
- There should be a proper presentation of the whole matter to be informed, which in this case is the illness of an employee.
- A few consoling words may be included depicting sympathy towards the victim and however ranked employee he may be; he should be shown proper respect.
- The letter should be thoroughly revised to keep no room for mistakes.
Sample Letter To Inform Employees About Other Employees’ Illness Template
Use our free Letter to Inform Employees about Other Employees’ Illness to help you get started.
From,
_____________
_____________
_____________ (Your name and rank)
Date: ________ (Date of writing the letter)
To,
_____________
_____________
_____________ (Name of the addressing official)
Sub: Regarding the sudden illness of one of our colleagues
Respected Sir,
On behalf of the whole organization, I feel extremely sorry to inform you that one of our most beloved colleagues, _____________ (name of the ill employee), has suddenly fallen ill. He was affected by ______________ (the disease which affected the employee) and is currently under serious medical supervision. Due to this he has been exempted from all responsibilities for ____________ (the time of leave).
In these dire circumstances, we need to divide the responsibilities entrusted to Mr. Adam between us for the company`s sake and pray for him to get better as soon as possible.
Thanking you,
Yours faithfully
_____________
_____________
_____________
(Your name and signature)
Sample Letter
From,
Jude Townsend
51 Weigall Avenue
WILLALO SA 5419
Date: 15th April 2013
To,
Elizabeth Lynch
41 Crofts Road
BULDAH VIC 3890
Sub: Regarding the sudden illness of one of our colleagues
Respected Sir,
On behalf of the whole organization, I feel extremely sorry to inform you that one of our most beloved colleagues, Mr. ABC, has suddenly fallen ill. He was affected by malignant malaria and is currently under serious medical supervision and is exempted from any responsibility entrusted to him by the organization until he recovers.
In these dire circumstances, we need to divide the responsibilities entrusted to Mr. ABC between us for the company`s sake and pray for him to get better as soon as possible.
Thanking you,
Yours faithfully
Name and Signature
Email Format
Here is an email format of a Letter to Inform Employees about Other Employees’ Illness.
From: name@email.com
To: name@email.com
Sub: Regarding the sudden illness of one of our colleagues
Respected Sir,
On behalf of the whole organization, I feel extremely sorry to inform you that one of our most beloved colleagues, Mr. ABC, has suddenly fallen ill. He was affected by malignant malaria and is currently under serious medical supervision and is exempted from any responsibility entrusted to him by the organization until he recovers.
In these dire circumstances, we need to divide the responsibilities entrusted to Mr. ABC between us for the company`s sake and pray for him to get better as soon as possible.
Thanking you,
Yours faithfully
Name and Signature
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