A holiday business letter is written by an employer/boss to the employee(s) to inform them about his/her plans to assign a work commitment related to business in such a manner so as to combine work with a holiday thereafter. The employer intimates well in advance so that the employee can make arrangements to go on this trip. The intent is to get the work done by offering a holiday break after work as a bonus.
Despite the benefit of holiday thereafter, the employee/employees might not want to go for the trip, so it is always better to give them a choice instead of ordering them. Mention the purpose of the trip and the duration. Tell them that work will be assigned to some other employee/employees. Below are some tips for writing a letter/mail for the same followed by the letter format and sample mail and letter.
Holiday Business Letter Writing Tips
- Start by mentioning that you need to nominate one person for an out-station work assignment and specify dates for the meeting.
- Ask this particular employee to undertake the task by suggesting combining work with a holiday thereafter.
- State date for resuming work.
- Give the name of his colleague to whom he should hand over his work during the said period.
- End by asking the employee to revert confirming his willingness.
Holiday Business Letter Template
Use our free Holiday Business Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Business Holiday
Dear __________(employee’s name),
I have received intimation from our management to send one member from the ………………( mention name of department/team) for a meeting at …………..(name of place) for a duration of ……………..days from ………………..to……………… (mention dates).
I wanted to assign this task to you so that you can complete the work commitment and spend Christmas holidays there enjoying the period. You can return to …………….(name of the place) thereafter and resume work from …………………(mention date).
You can hand over your duties and responsibilities to ……………(name of employee) for the duration that you will be away.
Please let me know if you are interested and confirm your willingness so that we can complete necessary reservations and booking since the meeting is timed close to vacation season.
Regards,
__________ (your name)
__________ (your designation)
__________ (name of Organization)
Sample Letter
From,
Jake Johnson
14 Maidstone Road
WEST AUCKLAND
DL14 7YJ
Date: 25th April 2017
To,
Corey Hurst
33 Holburn Lane
HEATHTON
WV5 8SR
Subject: Business Holiday
Dear Corey,
I have received intimation from our management to send one member from the Sales -Promotion team for a meeting at Dakota for duration of two days from 20th December to 22nd December 2013.
Since your parents live in Dakota, I wanted to assign this task to you so that you can complete the work commitment and spend Christmas holidays with your parents. You can return to LA thereafter and resume work from 27 December 2013. You can hand over your duties and responsibilities to Lawson for the duration that you will be away.
Please let me know if you are interested and confirm your willingness so that we can complete necessary reservations and booking since the meeting is timed close to vacation season.
Regards,
Jake Johnson
Senior Manager-Sales and Marketing
Email Format
Below is a mail to give you an idea.
To: name@mail.com
From: name@mail.com
Subject: Business Holiday
Dear Jacob Cherry,
This is to inform you regarding the business holiday coming up in Boston.
I have received intimation from our management to send one member from the Marketing team for a meeting in Boston for three days from 21 December to 23 December 2017.
I wanted to assign this task to you so that you can complete the work commitment and spend Christmas holidays there enjoying the period. You can return to New York thereafter and resume work from 2 January 2018. You can hand over your duties and responsibilities to Mark or Anna for the duration that you will be away.
Please let me know if you are interested and confirm your willingness so that we can complete necessary reservations and booking since the meeting is timed close to vacation season.
Yours Sincerely,
Lucas Lazar
Assistant Manager
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