A holiday request letter is important to inform your employer of your absence in a certain period. This helps the employer make arrangements for your backup to reduce inconveniences in the workings. It is also used for recording the leave days the employer is entitled to.
A holiday request letter is a formal document to notify the relevant parties of your absence, the number of days taken, and the purpose of leaving.
Tips for writing a holiday request letter
- Specify the duration and dates for leaving and resuming work
- Ensure the content is formal
- Describe the reason for the leave request
- Use professional and polite language to make the request
- You may mention a person to cover your duties while you are away
- Keep it brief and precise
Holiday Request Letter Templates
A holiday is necessary to reenergize you back to work. Have a look at our free holiday request letter that will enable you to write a convincing letter. Check out the sample letters below for more information.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
I write to request for a ____________ months’ holiday leave to spend with my ____________ back home in ____________. Since I joined the company ____________ years ago, I have not been able to visit ____________. I have ____________ days of accumulated leave and I wish to utilize them now.
I will start my leave on ____________and resume my duties on ____________. In my absence, I recommend ____________ to assume my duties until I return. I will also handover my reports and projects to you since it is the company’s policy not to leave anything unattended. I strongly believe that my work will not be affected by my absence.
I will dedicate more working hours to catch up on work and meetings that I could have missed. Please let me know of your approval so that I can continue with the holiday arrangements. I will resume work on ____________feeling refreshed to continue with my duties.
Thank you for your time and consideration of my holiday leave request.
Your Sincerely,
__________
(__________________)
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Permission for holiday
Dear Sir,
I am writing this letter to request you to grant me kindly…(mention duration) holidays from …. to …(mention dates) to attend to personal commitments. I will join the back office on ….(mention date).
…(mention reasons for availing leave).
I request you to grant me holidays for ….(duration) and oblige.
I will brief my team-mate …(name colleague) who will handle my work during my absence. You can contact me on the phone at ….. or mail me at …. for any urgent requirement.
Thanking you,
Yours Sincerely,
__________ (your name)
Holiday Request Letter Samples
When you need some time off to spend with your family on holiday, it is important to put in the request in writing. See a good example of a holiday request letter that will earn you instant approval.
From,
Effie Sanders,
11 Brown Drive
Erlanger, KY 41018
United States
Date:____________ (Date on which letter is written)
To,
Dianne Mcgee,
Dianne Florists
9 Newcastle Street
Ellenwood, GA 30294
United States
Sub; Request for holiday leave of absence
Dear Ms. Mcgee,
I write this letter to request for a one month holiday to spend time with my family back home in Spain. I have not visited my parents since I joined the company one year ago. I wish to take a holiday leave from 1st May 2019 to 1st June 2019.
As it is company policy not to leave any pending work, I will ensure that all the project reports I am working on are completed and paperwork for the clients is filed. I recommend Andre Chapman to assume my duties in the project management department until I return. I have instructed him to email me any work matters that I may be of assistance. I do not oversee any delays in my workings while I am away.
Kindly contact me through my email effie.sanders@yahoo.co.uk in case you have questions or need any clarification.
Please let me know if my request has been approved to that I can finalize my holiday arrangements.
Yours Faithfully,
__________
Effie Sanders
From,
Effie Sanders,
11 Brown Drive
Erlanger, KY 41018
United States
Date:____________ (Date on which letter is written)
To,
Dianne Mcgee,
Dianne Florists
9 Newcastle Street
Ellenwood, GA 30294
United States
Subject: Permission for holiday
Dear Sir,
I am writing this letter to request you to kindly grant me three weeks’ holiday from 23 September to 13 October 2013 to attend to certain personal commitments. I will join the back office on 14 October 2013. I also wanted to inform you that I have not availed long leave so far this year.
As I had mentioned earlier, I have enrolled for an 18-month PGDBA course through a Distance-Learning program conducted by Hudson University, Michigan. I have to compulsorily attend their contact program for one week, followed by first term examination in the next week.
Since I have to prepare for the same, I request you to grant me holidays for three weeks and oblige.
I will brief my team-mate Frank who will handle my work during my absence. You can contact me on the phone at 7638363545 or mail me at john@mee.com for any urgent requirement.
Thanking you
Yours Sincerely,
_______
John
Holiday Request Letter Email Formats
Are you looking to go on a holiday with your family and have no idea how to make the leave request to your employer? See the holiday request letter in an email format for your reference to create a quality letter.
Dear Mr. Larson,
This letter is a formal request for two weeks’ holiday from 7th October 2020 to 21st October 2020. I hereby submit this request with a month’s notice. It has been a very busy year and I wish to take this holiday to rest and be with my family. This holiday will renew my energy to be more productive in my duties. I hope to resume work on 22nd October 2020.
In my absence, I recommend Anita Hatfield to back me up and assume my duties. I have discussed this issue with her and she has accepted. I will hand over the remaining reports and ongoing projects to her since it is company policy not to leave any work unattended. I will also be available to assist and you can contact me through my email candaceburgess@gmail.com.
I assure you that I will do my best to catch up with what I have missed while I am absent. Please let me know of your decision in this matter so that I can proceed with the holiday arrangements. Thank you for considering my request and I hope for your approval.
Best wishes,
Candace Burgess
Dear Sir,
I am writing this letter to request you to kindly grant me three weeks’ holiday from 23 September to 13 October 2013 to attend to certain personal commitments. I will join the back office on 14 October 2013. I also wanted to inform you that I have not availed long leave so far this year.
As I had mentioned earlier, I have enrolled for an 18-month PGDBA course through a Distance-Learning program conducted by Hudson University, Michigan. I have to compulsorily attend their contact program for one week, followed by first term examination in the next week.
Since I have to prepare for the same, I request you to grant me holidays for three weeks and oblige.
I will brief my team-mate Frank who will handle my work during my absence. You can contact me on the phone at 7638363545 or mail me at john@mee.com for any urgent requirement.
Thanking you
Yours Sincerely,
________
John
Conclusion
Employees request holiday leave to spend with their families or take some rest after a busy period at work. Holidays are important to reenergize a person back to work after taking a rest.
In a holiday request letter, ensure to include the dates of departure and resumption, the reason for the leave request, and the person to back you up when you are away. Use formal content and professional language.
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