When one requires leave from their workplace, it is necessary to inform one’s superiors regarding the same. This must be done in writing as it forms proof that can be documented. It also forms proof for the employee that he has informed at work before availing leave. This written leave request can be in the form of a written or typed leave letter or as an email.
A holiday notice letter is used as a formal notice to inform one’s boss about the actual dates of his holidays. This is usually written after informing the boss unofficially about his tentative holiday plans beforehand. He informs the name of the colleague/coworker who will manage jobs on his behalf during his absence and also leaves his contact details in case of urgent need or emergency.
Holiday Notice Letter Writing Tips
- Begin by writing that you had already asked for permission to go on holiday informally beforehand.
- Mention that after confirming your plans, you are using this letter as a holiday notice and request for leave.
- Specify the duration of leave and name of the colleague who will handle your work responsibilities in your absence.
- Furnish contact details for any urgent requirement and mention your date of joining back work.
Holiday Notice Letter Template
Use our free Holiday Notice Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Holiday Notice
Dear __________, (boss’s name)
As I had already informed you verbally last week that I planned to go on a holiday with my family for _____ days to __________. I was awaiting confirmation of tickets and accommodation to make a formal request for leave and submit this official holiday notice.
I request you to grant me leave from ______ to ______ as per my leave-plan. I will brief and hand over my work-related responsibilities to my colleague, _________.
In case of any urgent requirement or emergency, you can contact me on my telephone __________ or mail me at _________. I will be joining back office from _________.
Yours Sincerely
__________(your name)
Sample Letter
From,
George O’Malley
Executive Head
ABC Consultancies
Date: 20th March 2017
To,
Richard Webber
CEO
ABC Consultancies
Subject: Holiday Notice
Dear Richard,
As I had already informed you verbally last week that I planned to go on a holiday with my family for ten days to Singapore before his year end. I was waiting for the confirmation of tickets and accommodation to make a formal request for leave and submit this letter as an official holiday notice.
I request you to grant me leave from 21st September to 01st October 2013 to go ahead with my long-awaited holiday as per my leave-plan which I submitted at the beginning of the year. I will brief and hand over my work-related responsibilities to my colleague, Mark. You can contact him for any queries concerning my project in my absence. I have also handed him the presentation of our team’s performance in this quarter.
Although there is no pressing work-schedule during the period that I have planned my holiday, you can contact me on my telephone – 435678993 or mail me at frank @check.in in case of any urgent requirement or emergency. I will be joining back office from 2nd October 2013.
Yours Sincerely,
George
Email Format
This is an email format for a Holiday Notice Letter.
To: name@email.com
From: name@email.com
Subject: Holiday Notice
Dear __________, (boss’s name)
As I had already informed you verbally last week that I planned to go on a holiday with my family for _____ days to __________. I was awaiting confirmation of tickets and accommodation to make a formal request for leave and submit this official holiday notice.
I request you to grant me leave from ______ to ______ as per my leave-plan. I will brief and hand over my work-related responsibilities to my colleague, _________.
In case of any urgent requirement or emergency, you can contact me on my telephone __________ or mail me at _________. I will be joining back office from _________.
Yours Sincerely
__________(your name)
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