Employees or subordinates write professional farewell letters to their higher officials as confirmation of their resignation from the company. It is written very formally, and it is divided into an introduction, the main body, and a conclusion. The letter is to be written in a crisp and precise manner, and it will contain the necessary details of the employees as well as the notice period. Even though the letter is formal in tone, it is a very emotional letter and conveys a lot of emotion.
Add a few lines on how someone (refer to names of those who you wish to endorse) had helped you during your tenure in the organization and graciously thank them all. It would seem very nice if you take the “personal” to another level by thanking your colleagues/coworkers personally before you leave. Our sample letters and sample format will help you develop a clearer idea on how to draft a professional farewell letter.
Professional Farewell Letters Writing Tips
- Dues should be mentioned – While writing farewell letters, one should mention all the dues for making further references.
- Leaving an email message – Before leaving the office or company, the writer should leave an email saying farewell to all his colleagues.
- Be short and simple – During writing such letter, one should keep it short and simple. Lengthy explanations should be avoided.
- Mentioning a positive reason – A person should mention a valid and positive cause for leaving the company or office.
- Provision of contact number – Giving contact number or an email address is a must for such kinds of farewell letters.
- Being thankful – Thanking the boss and the other employees for the opportunities that had been provided to the writer.
- Should not vent – When a person is writing a professional farewell letter, he or she should not express the feelings in a forceful manner.
- A notice period should also be provided in a professional farewell letter.
Professional Farewell Letters Template
Use our free Professional Farewell Letters to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Farewell letter
Dear Sir/Madam,
I hope this letter finds you in good health and spirits. As you may be aware through the mail I had already sent, I have to resign from my post in this company due to very pertinent reasons. Please, accept my this as my formal resignation letter from my position as ________ (present position) which is to be effective from ______ (date).
I have scheduled my resignation from your office a month in advance. This would permit me adequate time for finishing my ongoing work. It would also let my successor prepare well for taking over my position and help me serve the month-long notice period that I am supposed to serve.
I heartily thank you and this organization for your support and co-operation. It was truly a wonderful experience working here. I am providing my contact number ___________, and my email address, in the case of any further queries.
Yours respectfully,
__________ (Name of writer)
Sample Letter
From,
Ms. Kiran Shukla,
City Operations Manager,
Trioxide Corporation,
63B, Jhowtalla Road,
Kolkata.
Date: 7th August 2013
To,
Mr.Suraj Virmani
General Manager,
Trioxide Corporation,
63B, Jhowtalla Road,
Kolkata.
Subject: Farewell letter
Dear Sir,
I hope this letter finds you in good health and spirits. As you may be aware through the mail I had already sent, I have to resign from my post in this company due to very pertinent reasons. Please, accept my this as my formal resignation letter from my position as ‘City Operations Manager’ which is to be effective from 7th September 2017.
I have scheduled my resignation from your office a month in advance. This would permit me adequate time for finishing my ongoing work. It would also let my successor prepare well for taking over my position and help me serve the month-long notice period that I am supposed to serve.
I heartily thank you and this organization for your support and co-operation. It was truly a wonderful experience working here. I am providing my contact number +91 0987654321 and my email address shukla.kiran@toogle.com, in the case of any further queries.
Yours respectfully,
Kiran Shukla.
Email Format
The following is the Email format that should be followed while writing a ‘professional farewell’ letter.
To: name@email.com
From: name@email.com
SUBJECT: Professional Farewell Letter.
Dear Sir/Madam,
I hope this letter finds you in good health and spirits. As you may be aware through the mail I had already sent, I have to resign from my post in this company due to very pertinent reasons. Please, accept my this as my formal resignation letter from my position as ‘____________’ which is to be effective from _____________.
I have scheduled my resignation from your office a month in advance. This would permit me adequate time for finishing my ongoing work. It would also let my successor prepare well for taking over my position and help me serve the month-long notice period that I am supposed to serve.
I heartily thank you and this organization for your support and co-operation. It was truly a wonderful experience working here. I am providing my contact number _____________ and my email address _______________, in the case of any further queries.
Yours Sincerely,
_____________.
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