An employee farewell letter is written by one of the colleagues who write a farewell letter for the employee who is resigning the company. However, this letter can be written on behalf of the whole company and also appreciates the support and coordination provided by the person who is resigning the company. Moreover, this letter wishes good luck for the latest accomplishment. Through an employee farewell letter, the organization expresses their gratitude for all the efforts that the employee has put in.
In this letter, you inform the employee about his last working date and any other formalities that need to be completed. Make sure not to make the letter emotional. You can also mention how the technical skills or any other skills were helpful to the organization. You can also mention that the company would be missing the employee as he/she was an asset to the organization.
Here are some tips and sample letter to help you to write an employee farewell letter. Usually this letter is written to an employee on the last day of his work after resignation or retirement.
Employee Farewell Letter Writing Tips
- Thanking in a nice way – During writing these kinds of farewell letter for the employee, one should thank the reader politely and nicely.
- Expressing which is inside the mind – One can write anything which is inside his or her mind in the letter. Indeed in those times, the writer should usually think the wonderful times which was being spent together with the recipient.
- Utilizing polite words – A person should use polite tone along with words in the letter. Harsh and rude words should be avoided as those can embarrass the recipient.
- Showing gratitude – While writing a farewell letter for an employee, one should show a great percentage of appreciation.
- Should be short and simple – This type of farewell letter should be very much shorter and simplea . Also, lengthy ones should not be written.
- Should have proper grammar – During writing such employee farewell letter, a person must check the grammar within the letter.
- Should be appreciative – Employee farewell letters should be highly appreciative, as it is presented to the person leaving job.
- Phone or contact number must be asked from the person leaving employment.
Employee Farewell Letter Template
Use our free Employee Farewell Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
______
______
______
Date: _____ (mention the date of writing the letter)
To,
______
______
______
Subject: _____ (mention the subject)
Dear everyone,
I would like you all to know that I am going to resign from my post at _____________ (Name of the company).
I have recently got a good offer for job so that I would be joining there as soon as possible. I have enjoyed working here at _________ (Name of the company) for ten years. I also appreciate for having a chance for working with you all. I would also like to thank you for your coordination, encouragement and support which you have given me within my working period at _____________ (Name of the company).
However, I will miss the company, my clients and also my all colleagues, as I am looking forward for beginning a new phase in my career.
Please keep contact. Although I can be reached in my phone number XXXXXXXXX and in my email address __________.
Thank you once again for everything. It has been a nice experience working here will all of you.
Best regards,
____________ (Name of the writer)
Sample Letter
From,
3D, Block-1,
HB Street,
New Delhi
Date- 9th August 2013
To,
5A, Block-2,
KC Road,
Mumbai.
Subject- Employee farewell letter
Dear team,
Mr. Ken Lawson is going to leave our company for certain personal causes. He was working for our organization for ten years. This entire ten years was a great journey for our company and also for Mr. Lawson. He had even given his support and coordination when our organization was facing worse times. Moreover, he has also proved to be one of the ideal employees during the expansion of the organization.
On behalf of the whole organization, I wish you all the best for future along with blessings for your latest work. The whole team is proud of having you as an IT specialist. We will never forget you and your skills which have taught many people in doing successful tasks. We will miss your presence and your wonderful skills.
Please keep in touch
Warm regards,
Richard Walls
Email Format
The following is the Email Format that should be followed while writing a Employee Farewell Letter.
To: name@email.com
From: name@email.com
SUBJECT: Employee Farewell Letter.
Dear Team,
I would like you all to know that I am going to resign from my post at _____________ (Name of the company).
I have recently got a good offer for a job so that I would be joining there as soon as possible. I have enjoyed working here at _________ (Name of the company) for ten years. I also appreciate for having a chance for working with you all. I would also like to thank you for your coordination, encouragement, and support which you have given me within my working period at _____________ (Name of the company).
However, I will miss the company, my clients and also my all colleagues, as I am looking forward to beginning a new phase in my career.
Please keep contact. Although I can be reached in my phone number XXXXXXXXX and in my email address __________.
Thank you once again for everything. It has been a nice experience working here will all of you.
Best regards,
____________ (Name of the writer)
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