Encouragement is itself a big term that can change the life of people. It is not easy to encourage someone. The Encouragement Letter is a specific letter format that is sent by someone to encourage the receiver. The encouragement letter has much more attraction and impacts as well when it is sent to an employee after any disappointment. Human beings are not machines. It is not always possible to perform to the most level. Every day or every session is not the same. Sometimes some disappointment can take place for the employee. It is not something right to say something hard to the employee after the poor performance.
The poor performance most of the time leads the employee to the mental stress. In that period any hard word may lead him to something worse like drug addiction. So it is very important for the employer to behave normally with the employee and make him realize that it happens to everyone and all he needs to do is nothing but stick to the basic and try harder. Encouragement is all that he needs at that time. It is not easy to write a letter to encourage someone after disappointment.
Tips For Writing A Letter To Encourage An Employee After A Disappointment:
- One needs to be very selective about the words to be used in the letter.
- One who is writing an encouragement letter to an employee he or she needs to find the basic problem and try to give him or her some suggestion that may help him to get over the situation.
- Do not write the letter because you have to write one but write when it is truly needed, and you know that you can encourage him to the fullest to get rid of that situation.
- Do not write something may push him more towards more disappointment.
Letter To Encourage An Employee After A Disappointment Template
Use our free letter to Encourage an Employee after a Disappointment to help you get started.
From,
________
________
Date: _________
To,
________
________
________
Subject:_________
Dear ___________(name of the employee),
I have just come to know about the performance problem of yours as I was on my vacation. I went through the detail report, and I am very surprised by the performance that you put up in the last month. I could not believe my eyes on that. I found that (___________ state the problem or the result that you have found________). You should not be disappointed by that. It may happen. It had happened so many times for us as well. All you need to do is nothing but stick to the basic and find out the problem and rectify.
I hope you will get over this period soon and perform your best as you have always done before.
With Warm Regards,
_____________(Name of the Issuer)
Sample Letter
From,
Daniel Webber,
Operational Manager,
ABC Company,
Date: 9/8/13
To,
Vincent Cooper,
Junior manager,
ABC Company.
Dear Vincent,
I have come to know about the performance of your last month. I went through the detail report. It was not bad or poor but not up to the mark as we have many expectations of you. You have always performed more than we’ve asked for but your recent work performance doesn’t seem like your best. But you do not need to take any pressure about that. Being your senior I can give you some valuable tips. First, find out the problems you are facing or the things are not going right and disturbing you. You do not have to do anything extra but stick to the basics that may give you some extra room to carry on your good work.
You can also come and talk to the Counsellor of the company or me if there are some professional or personal issues worrying you. I know your strength and skills and I know that you will be able to get back on your front foot very soon.
I hope you will get rid of this time very soon and will be back in your den while we can see you as a happy worker performing with his most limits.
Best regards,
Daniel Webber,
Operational Manager.
Email Format
The following is the Email Format to be followed for a letter to Encourage an Employee after a Disappointment.
To: name@email.com
From: name@email.com
Dear __________(name of the employee),
I have come to know about the performance of your last month. I went through the detail report. It was not bad or poor but not up to the mark as we have a great amount of expectation from you. We have got great performance before from you. But you do not need to take any pressure about that. Being your senior I can give you some valuable tips. First, find out the problems you are facing or the things are not going right and disturbing you. You do not have to do anything extra but stick to the basic that may give you some extra room to carry on your good work.
I hope you will get rid of this time very soon and will be back in your den while we can see you as a happy worker performing with his most limits.
Best regards,______________
______________
(your name)
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