In the letter section, the encouragement letter always finds a greater interest and importance. The encouragement letter is being written to lift up the moral of a person and to encourage them to work in a better way. Encouragement letters are not only related to official purposes but can also be written for personal purposes as well.
Encouragement letter can bring multiple changes that can be extremely beneficial for the person and the organization as well. The encouragement letter is not easy to write as communication is the basic concern for this letter. Slightly ill writing can lead you to a miscommunication, and you may end up with a wrong result or opposite result. The encouragement letter is not only meant to encourage someone to do something, but it is also a guideline to make someone do something in a proper way which is very much important for a better result. This type of letter can be written to an employee, friend, colleague, etc.
Encouragement Letter Writing Tips
- The encouragement letter should provide the details of information about the situation and a proper explanation of the problem so that one can understand the regards easily.
- The tone of the letter must be polite.
- The letter must carry some positive intense. No matter how critical problem it is but one must put the matter with positive attire.
- One must be very careful about the words been chosen.
- No harsh words or negative words should be used.
- It is better to write the letter in a personal approach to make the appearance closer one; it helps to reach the encouragement properly.
- The encouragement letter should have a particular reason or else a negative encouragement can lead to some worse result.
Encouragement Letter Template
Use our free Encouragement Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
Whom it may concern,
Date: ______
From,
___________
Subject: [_____________________]
Dear ____,
I would like to put into your kind attention that we are going through (_____ mention the problem___) so it has becoming too tough as it is leading us to (_______ mention the effect of the cause____).
I would like to say that you are one of the most efficient workers we have and this is the high time to take some responsibility for this with an iron hand, and that will encourage others.
Thanking you.
From,
(Your name)
Sample Letter
From,
Vincent Cooper,
Editor in Chief,
ABC print.
7/8/13
To,
Max Roger,
Subeditor,
ABC print.
Subject: [Encouragement letter]
Dear Max,
I would like to put this letter into your notice that we are coming across a few problems from the last couple of periods of time. We all know that we have experienced a stressful year. Even after downsizing a couple of months ago we are still unable to catch the relevant target. If we do not take good care of the problem as soon as possible, then we are going to face a huge problem shortly. We have a great amount of hope on you as you have performed a quality in the past and shown you the capability of doing something better.
What we all can do that we are requesting you to the most special way possible so if you can work out some better possibility to achieve the target then it would be something worthy of us. This is the high time to take good care of this problem.
Thanking you.
From,
Vincent Cooper,
Editor in Chief,
ABC print.
Email Format
The following is the Email Format that must be followed while writing an Encouragement Letter.
To: name@email.com
From: name@email.com
SUBJECT: Encouragement letter
Dear Max,
I would like to put this letter into your notice that we are coming across a few problems from the last couple of periods of time. We all know that we have experienced a stressful year. Even after downsizing a couple of months ago we are still unable to catch the relevant target. If we do not take a good care about the problem as soon as possible then we are going to face a huge problem in the near future. We have a great amount of hope on you as you have performed a quality in the past and shown your capability of doing something better.
What we all can do is that we are requesting you to the most special way possible so if you can work out some better possibility to achieve the target, then it would be something worthy to us. This is the high time to take good care of this problem.
Thanking you,
Best regards,
(Name of the sender)
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