Invitation to attend a fundraising event can be sent across to any person of high social standing or famous persons who made an immense contribution to the social spheres. The function can range from charity works, road building, fresh water projects, mass wedding, helping hapless patients to help bright but financially poor students. Such an invitation letter shows the importance of the person who is being invited and his popularity among the public. There are five main elements to an invitation, and they are who, what, when, and where. Explain to the guest why they are invited to the event. This makes them feel special. Including a quotation might be helpful whether it be funny, serious or some other kind. If there is any dress code make it a point to mention it in the letter.
Make sure your letter includes the occasion of the event, the date, location, and the time. You should also let the recipient know whether or not they’re encouraged to bring a guest. Also, request that your invitees RSVP using an enclosed card, email address, RSVP application, or by phone depending on your preference. Keep it short and sweet, but make sure you include polite request phrases like “Please attend,” or “We request your attendance,” to make sure your invitees feel welcome. It is very important to address the invitee correctly. The invitation must be a heartfelt open invitation. Else the invitee will not feel welcome to the event. Make it a point to end the letter on a polite note.
Tips to write an invitation to attend a fundraising event
- Respect and recognize the person by his contribution.
- Tell him how important he is to you or organization.
- Make clear the importance of the particular venture.
- Note down why such an event is going to make a mark in the area.
- How important it is to organize such functions.
- Recognise who all the participants are.
- Recognise the end focus of such an event.
Invitation to Attend a Fund Raising Event Template
Use our free Invitation to Attend a Fund Raising Event to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject : _______________________(Mention the purpose)
Respected _______(Name of the donor),
I am _____ (Your Name) working as a part of the _________ (project name) for the purpose of constructing a fresh drinking water pond in order to ensure the smooth supply to all the parts of the village that are reeling under acute water scarcity. We took this initiative as a part of the many such programmes that we have already sponsored to the society in many spheres. In this content let me request you to be our chief guest on the fine occasion of a fundraising programme for our project and bless us for its successful completion.
Thanking you,
Yours Sincerely,
________________
(Name and signature.)
Sample Letter
From,
Joseph Sas,
People’s Org.
February 25, 2007.
To,
Kiran Das,
Juhu Builders.
Subject: Invitation letter for a fundraiser.
Respected Sir,
It is with much pleasure that we are writing this letter. The purpose of this is to invite you to the fundraising programme for the fresh pond project in our municipal corporation. As you know, many parts of our village face scarcity of fresh drinking water and the concerned officials are turning a blind eye towards it. This being the situation, our organization has taken the initiative to form a fund and take immediate actions for the betterment of the situation. For this, we have arranged a programme to raise fund from the public that may help as an initiative to construct a lake. From here essential work can be done to ensure smooth flow of fresh drinking water for people suffering from the scarcity. As a person with a good social will, we request your esteemed presence on this occasion. Kindly honor us by being the chief guest to inaugurate the programme.
Hope your esteemed presence will bless us all.
Thanking you,
Yours Sincerely,
Joseph Sas,
People’s Org.
Email Format
The following is the Email format that should be followed while writing an Invitation to Attend a Fund Raising Event.
To: name@email.com
From: name@email.com
SUBJECT: Invitation to the fundraiser.
Dear _________ (Name of Recipient),
I write this letter to you today on behalf of People’s social service organization. Our organization is a non-profit organization. We work for the people and to serve the people. We believe in serving the humanity, and this is the motto of our organization as service to humanity is service to divinity. On 25th October 2010, we are going to conduct a fundraising event.
As everyone knows, in the Gujarat earthquake many losses occurred. Many people lost their lives, and much more were injured. For this, we are conducting a fundraising event. We cannot repair the human lives that were lost in that earthquake, but we can at least help the people who are affected by this event. We are planning to give food and medical help to the affected people.
I hope you will attend our event and help us.
Yours Sincerely,
_____________
(Name)
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