Fundraising letter aims at garnering money for any cause that may pertain to the welfare of the hapless sections of the society. A fundraiser letter is a request letter in tone and essence. The fundraising letter aims to give a detailed description of how genuine your purpose and cause is. It makes the donor desirous to be a part of the cause that you stand for. It is always beneficial to provide them with the minutest details possible so that they can be convinced of your personal and company’s purposefulness and integrity. These fundraising letters can be sent out to the potential donors who you think will contribute.
A fundraising event is a gathering held to raise money for the needy. The main problem is in deciding how to raise the money. Even a minor mistake can cost you the fund that you may have got from the organizations. Make sure the letter mentions the idea of raising funds very clearly.
Additional documents may be attached if needed. It is essential to make believe the reader that the fund you receive will be put to good use and that they will be actively informed about the same. You may also invite the organization to join an event that may be held later on in the future so that they feel involved.
Tips to write an Effective Donation Letter
- Be concise and make the matter clear. While going for a fundraising program make your purpose as crystal clear as possible to the persons or organization that you approach for your purpose of fundraising. The letter should highlight the essentials in it. How much money that you purpose to raise and how you plan to spend it and what are the items of projects included. All these will give an added insight for the persons or organizations that you approach for the project.
- Respect the person, company or any other source for that matter. Tell them their worthiness and why you consider them a potential source. Also, tell them how they can contribute and become a part of the project by making immense contributions to it.
- Tell them and convince them that each penny the individual contributes towards the project will be utilized to the fullest. Social credibility is an essential factor.
- It is also important to specify in the letter in case if you need anything other than money
Template
Use our free Effective Donation Letter to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: _______________________(Mention the purpose)
Respected _______(Name of the donor),
I am _____ (Your Name) working as a part of the _________ (project name) for the cause of providing fresh water in the city of Kochi. This is a request letter to you to make a kind contribution to our noble cause. This project once materialized, will, to a great extent, solve the fresh drinking water shortage in the city.
The project cost will come nearly around ______(mention the amount). We plan to start with the project in the month of ______ (Mention the month). We hope you will extend your financial assistance in this regard.
Thanking you,
Sincerely,
Name and signature.
Sample Letter
From,
Jagadeesh Narayan,
Chairman,
Bilvian Club.
February 20, 2017
To,
John Emmett,
Manager,
Emma production house.
Subject: Requesting donation for freshwater pond construction
Respected Sir/Madam,
This is to inform you that as part of our Bolivian Club’s initiative to make a freshwater pond in our city, we decide to approach you as one of our good supporters and esteemed personality who always took a keen interest in the social welfare programs in our city.
It is needless to mention the acute shortage of fresh drinking water in our area, and a solution to this problem is long-standing. It is our humble endeavor to make a freshwater pond from which we plan to make available water and sewerage facilities to the key points in our city limits where water shortage is of an utmost nature.
For this, we have approached the corporation authorities, and they say that we can do it on our initiative and what they can offer is only moral support. As the estimate for this comes nearly 30 lakhs including plan, estimate, construction materials, plumbing facilities, labor charges, it becomes pertinent to make a collection of funds from different sources.
Considering the nobility of our mission, we hope you will wholeheartedly support us through both materially and morally. In case, you need any clarification in this regard; it is our pleasure to clear it for you. You can also send a check payable to Bolivian Club, SBT, Maneka, Kochi.
Hope you consider our request and get back to us at the earliest.
Thanking you,
Yours sincerely
Jagadeesh Narayan,
Chairman,
Bolivian Club.
Email Format
The following is the Email Format that should be followed while writing an Effective Donation Letter.
From: jagadees@email.com
To: john@email.com
SUBJECT: Requesting donation for freshwater pond construction
Respected Sir/Madam,
This is to inform you that as part of our Bolivian Club’s initiative to make a freshwater pond in our city, we decide to approach you as one of our good supporters and esteemed personality who always took a keen interest in the social welfare programs in our city.
It is needless to mention to you the acute shortage of fresh drinking water in our area, and a solution to this panacea is long-standing. It is our humble endeavor to make a freshwater pond from which we plan to make available water and sewerage facilities to the key points in our city limits where water shortage is of an ultimate nature.
For this, we approached the corporation authorities, and they say that we can do it on our initiative and what they can offer is only moral support. As the estimate for this comes nearly 30 lakhs including plan, estimate, construction materials, plumbing facilities, labor charges, it becomes pertinent to make a collection of funds from different sources. Considering the nobility of our mission, we hope you will wholeheartedly support us through both materially and morally.
In case, you need any clarification in this regard; it is our pleasure to clear it for you. You can also send a check payable to Bolivian Club, SBT, Maneka, Kochi. Hope you consider our request and get back to us at the earliest.
Thanking you.
Yours sincerely
Jagadeesh Narayan,
Chairman,
Bolivian Club.
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