Confirmation is usually a polite way of saying you understand something or you go along with that person’s idea. In the business world, a confirmation letter of appointment is mainly used to respond to a letter of invitation to an interview, meeting or discussion.
A confirmation letter is also a polite way of stating that you completely understand the whole thing that’s happening whether it be business or innovation, by sending a confirmation letter you are thereby stating that you have understood everything that you should be doing and you have complete awareness of your position in this situation.
It lets the one who has invited you to know that you are aware and you have comprehended the letter of invitation sent. In an interview it is important, it is not a must, but you can write it to confirm that you will be attending that interview. This also acts as proof you will attend the event you are confirming to.
Many usually do not see the use of an appointment letter, but it is a good way of communicating in the case that you have an appointment. One can confirm an appointment by email or text message, but writing a letter is the best way to do it. Here are sample and tips to write an appointment confirmation letter.
Confirmation of Appointment Letter Writing Tips
Getting to write confirmation is not that hard to do. It requires you to address the ones who have invited you to an event be it a casual event or a business like an event. Depending on the type of letter you are writing you will need to keep in mind a few things here and there.
- Tone – Since this letter can be formal or informal, it means two tones can be used. For a formal letter, the tone needs to be a serious and direct one. With informal, it can be more friendly and less serious.
- Being brief – Being brief is the key in letters, shooting straight to the point an ensuring you do not write a lot of unnecessary information making the letter just plain and boring.
- Adequate information – since you will be confirming to a letter of appointment, you need to reference the appointment you have, give your important details and also ensure to give out a clear message.
- Finally when you are writing this letter ensure that is correct, by making sure that you use the correct punctuation marks and grammar before you send it. With all this considered now, you can confirm that appointment you will be attending.
Confirmation of Appointment Letter Template
Use our free Confirmation of Appointment Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
____________
_______________
_______________
DD/MM/YYYY
To,
_________
___________
______
Dear Mr. /Mrs. _______ (to whom you are addressing),
I am looking forward to attend the _________ (specify which appointment) appointment that you have arranged with me, I will be at your office _______ (time) at your main institution________ (venue of appointment) to attend the _________ on your ________. Thank you for this opportunity and am more than ready to work for you.
If there is any problem concerning the date set above, please do not hesitate to contact me on my telephone number: __________. Thank you for this great chance.
Yours Sincerely,
__________
(Position)
(Name of company)
Sample Letter
From,
Anthony Lee,
Human resource
Spinners and Spinners
Physical address: Nairobi, Kenya
P.O. Box 62000-00200, Nairobi
5th August 2014
To,
Win y Angaya,
Mombassa,
Kenya.
Dear Mrs. Win y Angaya,
I am looking forward to attending the interview appointment that you have arranged for me. I will be at your office by 8:00 am at your main institution, Spinners and Spinners to attend the interviews on your job offer. Thank you for this opportunity and am much more than ready to work for you.
If there is any problem concerning the date set above, please do not hesitate to contact me on my telephone number: +254 713071251. Thank you for this great chance.
Yours Sincerely,
______________
Brenda
CEO
Spinners and Spinners
Email Format
The following is an email format of a Confirmation of Appointment Letter.
From: name@email.com
To: name@email.com
Subject- Interview Confirmation Letter
Dear Mrs. Win y Angaya
I am looking forward to attending the interview appointment that you have arranged with me; I will be at your office by 8:00 am at your main institution, Spinners and Spinners to attend the interviews on your job offer. Thank you for this opportunity and am much more than ready to work for you.
If there is any problem concerning the date set above, please do not hesitate to contact me on my telephone number: +254 713071251. Thank you for this great chance.
Yours Sincerely,
___________
Brenda
CEO
Spinners and Spinners
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