If you are notified about something, it will be polite of you to confirm the received message. A letter can be written back to the sender; this letter can be identified as a confirmation letter. It is used to acknowledge or confirm that you have received and well understood the message sent to you at first. With many types of confirmation letters out there to choose from, they have the same format. You need to confirm something.
In the entrepreneurial world, confirmation letters are very common and are used between customers, employees, and also companies to other companies. So when you have decided to write that confirmation letter, be it to acknowledge the confirmation of invites, appointments, authorization, or even resignation, you would be able to write according to your field. Use the below-provided tips and confirmation letter samples & format in word and pdf to write such a letter. Such letters come in handy as people are invited to things all the time.
Tips For Writing A Confirmation Letter
- Make sure you mention that you understand every aspect of the given topic.
- The tone should be polite.
- Make sure not to make any grammatical errors or spelling mistakes.
- Make sure you formally write the letter.
Confirmation Letter Template
Use our free to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
___________
__________
_________
DD/MM/YYYY
To,
__________
____________
________________
Subject:_____________________
Dear Mr. / Mrs._________,
We are pleased to write to you and inform you that you passed our test program, and we also reviewed your skills. We are writing to confirm that from ________ (dates), you will be a part of our ____________. (Specify what confirmation is about)
You will be required to attend the orientation day, which will be ___________ (date). Make sure not to miss it. You will also be required to adhere to the regulations and terms of ________ (name of company).
We look forward to your presence at this company. Your previous work puts you in favor of most of our company leaders. If you have any questions or queries or require certain information, please contact us in advance. See the attached document for more details.
________ (Company name)
________ (Employees name)
(Position/Title)
Regards ________.
Sample Letter
12th August 2014to,
To,
Spinners and Spinners
Nairobi, Kenya
P.O. Box 62000-00200, Nairobi
Dear Mr. John,
We are pleased to write to you and inform you that you passed our test program, and we also reviewed your skills. We are writing to confirm that from 10th April 2003, you will be a part of our employment team.
You will be required to attend the orientation day, which will be on 8th April 2009. Make sure not to miss it. You will also be required to adhere to the regulations and terms of our company.
We look forward to your presence at this company; your previous work puts you in favor of most of our company leaders. If you have any questions or queries or require specific information, please contact us in advance. See the attached document for more details.
Spinners and Spinners
Winy Angaya
___________
Marketing officer
Regards,
Brenda Angaya.
Email Format
The following is an email format of the letter.
To: name@email.com
From: name@email.com
Subject: Your confirmation
Dear Anaghya,
After careful evaluation of your performance, this is to inform you that with effect from 4.7.17, you have been moved to Confirmation with our organization. You will now be a senior sales manager and will report to Hakim.
The terms and conditions of your employment will remain the same except for the notice period. There will be a 3-month notice period from either side with effect from the date that this confirmation.
Your CTC package will be Rs. 35000. You may please contact the HR department for the necessary break-up.
We thank you for your initiatives and hope that you will perform with equal enthusiasm as time goes by. We wish you all the best in all your endeavors.
Best regards,
Garima
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