Condolence letters are usually written when you wish to show sympathy and love for a person in distress, or mainly during the death of someone like mother/father or are severely ill. Such letters are a great way to show someone that you care and that you are there with them during their difficult times. A sympathy letter should always convey genuine feelings because it is a phase of intense emotional turmoil for the individual who has suffered a loss.
Such letters are usually supposed to be serious and emotional. The purpose of a sympathy letter is to honor the life of the deceased and to support the bereaved, and the best letters are those that come from the heart – with personal memories, simply expressed.
Tips To Write A Condolence Letter:
- A Condolence Letter should always be sent immediately when the news of the death is known
- It should be very carefully worded to avoid any further pain to the family
- It should be short and crisp
- The writer must write her/his full name in the letter to ensure that the sender is recognized by the family
- A few words about the departed soul in the letter softens the pain of the family
- While writing a Condolence Letter, the writer must also offer any help if required by the family at an unearthly hour also
- It should be to the point, and there is no need for the content to be beating around the bush, i.e., it should be straight to the point
Template
Use our free Condolence Letter to help you get started.
From,
______________
______________
______________
Date: ______________
To,
______________
______________
______________
Subject:__________________________
Dear ____________,
It’s was shocking to know that your _______ passed away and it’s just a week before I had a chance to meet him and it is unbelievable that he/she died____________(reason for death).
I understand the grief you are going through. I want to convey the deepest condolences to you and your family. I will pray to the lord that he gives you the strength to cope up with the situation. He/she was like a ___________(relation) to me. After my father passed away, he/she was there as a guide and support to the family, and I owe a lot to him/her. I still remember how he/she supported us during my sister’s wedding starting from looking for a groom to her marriage. Everything he/she handled with ease as though his daughter was getting married.
Even during my admissions to the college, he/she came along with me and helped me complete all the procedure. He/she was a person respected and admired by the community. We were very close to your ________.His/her death is a great loss to the community. My family and I are there to extend our support to you.
Please feel free to contact me for anything.
Sincerely,
_____________(Your Name)
Sample Letter
From,
Robert Lee
596 Fort Street
Seattle, WA 98109
Date: 7th February 2011
To,
Rose Marley
5, Bell street
L.A.
Subject: Condolence Letter.
Dear Rose,
I am so sorry to hear about the tragic death of your husband. Alan was an inspiration to everyone he knew, and It was a shock to read the news in the paper. I can’t begin to understand how you must be feeling.
Our weekly round of golf was the highlight of the week. Although Alan was the more talented player and nearly always won, he was never anything other than a sporting and generous winner, modestly putting his victories down to luck rather than skill. He will be greatly missed by his friends and colleagues at the clubhouse.
I would be honored to share our memories of Alan at the funeral service if you’d allow.
My thoughts are with you and your family at this time.
With deepest sympathy.
Robert.
Email Format
The following is the Email Format that should be followed while writing a Condolence Letter.
To: name@email.com
From: name@email.com
Subject: Condolence Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient)
It’s was shocking to know that your ________ passed away and it’s just a week before I had a chance to meet him and it is unbelievable that he/she died____________(reason for death).
I understand the grief you are going through. I want to convey the deepest condolences to you and your family. I will pray to the lord that he gives you the strength to cope up with the situation. He/she was like a ___________(relation) to me. After my father passed away, he/she was there as a guide and support to the family, and I owe a lot to him/her. I still remember how he/she supported us during my sister’s wedding starting from looking for a groom to her marriage. Everything he/she handled with ease as though his daughter was getting married.
Even during my admissions to the college, he/she came along with me and helped me complete all the procedure. He/she was a person respected and admired by the community. We were very close to your ________.His/her death is a great loss to the community.
My family and I are there to extend our support to you.
Please feel free to contact me for anything.
Sincerely,
___________Your Name
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