Condolence letters are generally written when a person is willing to show deep condolence or sympathy to another person who has had some unpleasant happening in his / her life, especially a death. The letter must empathetically express the regret of the sender about what the person is going through who has just lost one of the most valuable people in his/her life.
These letters need to express one’s heartfelt genuine love and respect for the deceased person. Writing a formal condolence letter is not easy but is very important. It is a written reminder of your support and help that gives some relief to the sufferer. In the letter, offer your condolence and sympathy.
Express your feelings about the deceased, but at the same time, it is necessary to be formal in tone and overall approach of the letter. It is better to keep the letter short and meaningful. In the end, extend your condolence to other family members too.
Writing about the memories, and emotions you have with the deceased person is key in a condolence letter. Also, a deep impact of the loss should be elucidated in the letter in addition to your feelings when you first heard the news. Expressing how you would miss the person will also be a nice gesture. Extending your support for the near and dear ones of the person deceased will be a positive encouragement.
Formal Condolence Letter Writing Tips
- The letter must be written in a formal way.
- The letter should fully express how bad the sender is feeling about the mishap occurred, but at the same time needs to be crisp and short.
- The support and understanding of the sender should be conveyed well through the letter.
- Do not go overboard with the writing.
- The letter needs to be ended with good wishes and a good console to the receiver.
Formal Condolence Letter Template
Use our free Formal Condolence Letter to help you get started.
From,
__________
__________
__________
Date: ________ (date of writing the letter)
To,
__________
__________
__________
Subject: Formal Condolence Letter
Dear ____________ (receiver’s name),
I just heard about _______________ (the incident that occurred). I can not believe we are at this stage of life. Your _______(the person who’s death took place) treated me like part of the family. I will never forget that.
Writing a condolence letter to you feels so strange. I am really sorry for your loss. Please know how much I loved your ________(the person who’s death took place) and that I will never forget him/her.
Praying for you with open arms. May her/his soul rest in peace Stay strong, love does conquer all.
With best wishes,
Yours truly,
__________
(Name of the sender)
Sample Letter
From,
Marie,
213, Jewel Towers,
Cape Town,
South Africa.
Date: 12.2.2017
To,
June,
383, Neil Heights,
Cape Town,
South Africa.
Subject: sympathy for loss of mother
Dear June,
I just heard about your mother’s death. I can not believe we are at this stage of life. Your mom treated me like part of the family. I will never forget that. Writing a condolence letter to you feels so strange. I am really sorry for your loss. Please know how much I loved your mom and that I will never forget her. She was just like my mom.
Praying for you with open arms. May her soul rest in peace Stay strong, love does conquer all.
With best wishes,
Yours truly,
Marie.
Email Format
Following is the Formal Condolence Letter sample in Email format.
To: name@email.com
From: name@email.com
SUBJECT: Sympathy Letter.
Dear ____________ (receiver’s name),
I just heard about _______________ (the incident that occurred). I can not believe we are at this stage of life. Your _______( the person whose death took place) treated me like part of the family. I will never forget that. Writing a condolence letter to you feels so strange. I am sorry for your loss. Please know how much I loved your ________( the person whose death took place) and that I will never forget him/her.
Praying for you with open arms. May her/his soul rest in peace Stay strong, love does conquer all.
With best wishes,
Yours truly,
__________
(Name of the sender)
Leave a Reply
You must be logged in to post a comment.