In an office environment, we work as a team with many people around us. A colleague is a person who works with us in the office and helps us in solving any problem in office work. They become our office family and a part of our life as we spend most of the day with our colleagues. Thus, sharing each other’s joys and sorrows comes naturally, increasing the bond beyond professional relations. So, we must support any of our colleague in case he/ she loses his/ her family member.
You can show your support to your colleague by writing a condolence letter. You must make him/ her understand that right now you are there and he/ she does not need to worry about anything. Also, since this is a sensitive subject, you must use your words wisely and make sure that you do not wound the person even more.
Tips to write a condolence letter to a colleague
- The letter should be polite and supportive.
- You must be empathetic to the person and express your care.
- The letter must be well written, and hence you must choose your words carefully.
- You must try to make the person feel better rather than reminding him/her of the loss.
Template
Use our free Condolence letter to a colleague to help you get started. Simply download the .doc or pdf file and customize it.
From,
______
______
______
Date:____(the date on which the letter is written)
To,
_______
_______
_______
Subject: Condolence letter
Dear_________,(name of the colleague)
It was shocking to hear about the death of (name of the expired person and relation with the colleague) We have not known him/ her for a long time, but his/her presence has never gone unnoticed. It was very unfortunate to hear about the sudden death at such a young age.
I want you to know that we all are here for you and any help is just a call away. Right now you need to be strong for your family, and hence I assure you that you do not have to worry about anything at work. We are managing here very well and also completing your pending work because that’s what friends are for.
Do not hesitate for anything and take your own time to cope up with the situation.
Yours Sincerely,
___________(name and signature)
Sample Letter
From,
Cody Barken,
789 Hillview road,
Mumbai 987609
September 5, 2010
To,
Rob M. Markson
69 Glendaview Drive
Victoria, TX 77901
Subject: – Condolence on the death of your son
Dear Robert,
I would like to show my sincere grief on the sudden death of your son. It is really painful that you have lost your son at this young age. He was very talented, and a well behaved young man and will always be in our remembering. It is unreal for me to think that he is not with us.
We are always with you and your family during this difficult time. We must understand that it is life and now is the test of your patience, so I will pray that you get the power to accept this unfortunate thing. Please feel free to ask for any personal or financial help. Also, do not worry about anything in the office. I assure you that everything will be taken care of. You take your time to cope up with the situation.
Thanks
Cody Barken.
Email Format
The following is the email format that should be followed while writing a condolence letter to a colleague
To: name@email.com
From: name@email.com
Subject: – Condolence on death of your son
Dear_________,(name of the colleague)
It was shocking to hear about the death of (name of the expired person and relation with the colleague) We have not known him/ her for a long time but his/her presence has never gone unnoticed. It was very shocking to hear about the sudden death of your son and that too at such a young age.
I can only imagine what you are going through right now. I just want you to know that we all are here for you and any kind of help is just a call away. Right now you need to be strong for your family and hence I assure you that you do not have to worry about anything at work. We are managing here very well and also completing your pending work because that’s what friends are for.
Do not hesitate for anything and take your own time to cope up with the situation.
Yours Sincerely,
___________(name and signature)
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