A condolence letter is used to express condolences to the person bearing who has recently lost a loved one. Having lost any of a loved one is a heartbreaking feeling. A condolence letter can give a little comfort and support to the suffering. Through this letter, you should try to encourage the person to stay positive and tell him or her that you are always with him or her in the bad times. Show love and respect to the reader. It is required for a grieving person to know who all are there with him in good and bad times. Ask the reader if he or she needs his or her help, that can be of any type, emotional or financial. Use comforting words.
A condolence letter is written to offer support and help to a person going through the loss. This can be a formal or informal letter depending on the person you are writing the letter to. In any case, stick to the format and be polite and nice to the reader. Make sure that you do not write a too long or a too short letter. Just include words of comfort and assure the reader that you are always by his or her side. Check out the example and template below that will help you write an effective letter.
Condolence Letter Writing Tips
- Draft your letter in such a way that it is short and concise.
- Use friendly and comforting language.
- You have to console the recipient and not convince him or her.
- Don’t try to impose yourself on the reader.
- Offer all possible assistance.
- Share some good moments to make the reader feel good.
- Don’t add feelings or words which are not required.
Condolence Letter Template 1
From,
______
______
______
Date:__________
To,
_______
_______
________
Subject: Condolence Letter in business
Dear _____(Sir or Madam),
It is with heavy heart that I got the news of ________________. It was regrettable for your family to undergo such a huge downfall.Please accept my deepest condolences on this sad occasion. As we all know your family has strong members and everything will be back on track soon. Do not lose hope.
I hope you will not lose faith in this terrible time. Believe in yourself and your family just like we all do.You can contact me for any help, whether is financial or emotional. I wish you all the best for your future.
Thanking You,
Yours truly,
_________(your name)
Condolence Letter Template 2
From,
______
______
______
Date:__________
To,
_______
_______
________
Subject:
Dear _____(Sir or Madam),
I am writing this letter with a heavy heart after I got the news of the death of _________. I hope you will accept my blessings and condolences on this sad occasion. Due to being out of the country for some official meeting, I could not attend the funeral against my wish.
Imagine my shock when I got the news because I had talked to Jen not one week ago. So, it’s a heartbreaking new. I will meet you the minute I am back. In the meantime, do not hesitate you can contact me for any help.
Thanking You,
Yours truly,
_______(your name)
Sample Letter 1
From,
Kenneth M. Justice,
3453 Fraggle Drive,
Elmhurst, IL 60126,
DD/MM/YYYY
To,
Jonathan P. Miner,
458 Nelm Street,
Herndon, VA 22070
Subject: Condolence letter in business
Dear Mr. Jonathan
It is with a heavy heart that I got the news of the death of your brother. It was regrettable for your family to undergo such a sad demise.Please accept my deepest condolences on this sad occasion. As we all know your family has strong members and everything will be back on track soon. Do not lose hope. Everything will be fine. Your brother’s place cannot be replaced, but you need to stay strong and support your parents in this difficult times. I always pray for your and your family’s happiness and will always do so.
I hope you will not lose faith in this terrible time. Believe in yourself and your family just like we all do.You can contact me for any help, whether is financial or emotional. I wish you all the best for your future.
Wish you better life ahead.
Thanks & Regards,
Kenneth M. Justice
Sample Letter 2
From,
Kenneth M. Justice,
3453 Fraggle Drive,
Elmhurst, IL 60126
DD/MM/YYYY
To,
Ms. Suzanne C. Jones,
1343 Illinois Avenue,
Portland, OR 97205
Subject: Condolences
Dear Ms. Suzanne,
I am writing this letter with a very heavy heart. I know that you were very close to your sister and her sudden death came as such a shock to everyone. It only feels like yesterday when we all were planning our days together. Who knew that this is what fate had in store for her? She was one of the kindest women I had ever met. It is true that God always takes away the most beautiful people.
I know I can not help much, but if there is anything that you need me to do for you, please do not hesitate or think twice before giving me a call.
Yours truly,
Kenneth
Email Format 1
To: name@name.com
From: name@name.com
Date;_______________
Subject: Condolences for business loss
Dear _____(Sir or Madam),
I got the news of the death of your aunt. Please accept my condolences on this sad occasion. Your family has always been able to face all the situations with a smile on their face, and we believe all the members are going to accept the situation. I completely understand that it is not simple, but that is life. I am always with you and with each other’s support, I am sure you all will be comforted.
We all believe in you just like you should believe in yourself. Keep faith in God. You can contact me for any help. I wish you all the best for the future. May all your dreams come true, and you touch new skies soon. Please be by your family’s side always and do not lose hope in God. He will heal all the wounds. I will be coming to see you in the coming week. Stay strong!
Thanking You,
Yours truly,
________(your name)
Condolence Letter Email format 2
To: name@address.com
From: name@address.com
Dear _____(Sir or Madam),
With a very heavy heart, I got the news of the death of John. I hope you will accept my blessings and condolences on this sad occasion. Against my wish, I had to restrain myself from coming to the funeral due to a very important meeting.
I am still in shock about the news as I had a telephonic conversation with John a week before his demise. I will meet you the minute I am back. In the meantime, you can contact me for any help.
Thanking You,
Yours truly,
_________(your name)
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