A tenant complaint letter is used to express dissatisfaction with the treatment meted out by an owner towards the tenant. The discontent could be because of issues like sudden notice to vacate, the steep rise in rent, negligence towards the maintenance of facilities and amenities and so on.
A tenant complaint letter is written formally. It should contain the details of all the issues that have caused dissatisfaction or grievance to the tenant. Don’t forget to mention the duration for which you have been the tenant and how you are a good one too. You should show respect towards the receiver of the letter no matter how angry or dissatisfied you are. Once through the letter, check for grammatical errors. While the complaint letter is addressed to the owner, a severe grievance beyond the purview of agreement can be addressed to certain external agencies that can help the tenant address his/her problem. If you don’t know how to get started on tenant complaint letter, feel free to use the tips and samples below to go on.
Tenant Complaint Letter Writing Tips
- Start the letter by mentioning the duration for which you have been a tenant and specify that you have been regular in remitting bills.
- Explain your grievance in detail.
- End the letter by requesting your owner to undertake needful remedial actions at the earliest.
- The letter should be typed.
Tenant Complaint Letter Template
Use our free Tenant Complaint Letter to help you get started.
From,
__________ (your name)
__________ (your address)
To,
__________ (name of recipient)
__________ (recipient’s address)
Date __________ (date of writing letter)
Subject: Complaint Letter
Dear Mr/ Mrs/__________ (recipient’s name)
I have been a tenant in your accommodation for the past ____ (mention duration) and have been paying the rent and other maintenance bills on time.
As mentioned to you many times earlier ____ (explain your grievance).
I request you to treat this matter as urgent and do the needful ____.
Thanking You.
Yours Sincerely,
__________ (your name)
Sample Letter
From,
Edward Right
66, Hill View Apartment
Newtown
To,
Robin Smith
23/768, Eden Villa
Newtown
Date: 12 September 2013
Subject: Complaint Letter
Dear Mr. Smith,
I have been a tenant in your accommodation for the past one year and have been paying all rental and maintenance bills on time. As mentioned to you many times earlier, the working committee had dished out circulars stating that maintenance charges for tenants’ stands revised from $70 to $95 with effect from April 2013 while the occupants who are owners will continue to pay $70.
Since we have signed a mutual rental agreement for two years which clearly specifies that the rental charges would be $560 and maintenance charges will be $70, I request you to pay the increase in maintenance charges of $15 from April 2013 and clear outstanding dues pending which the society has warned that they will levy fine on me for late payment.
Despite several verbal reminders, the difference amount has not been credited by you so far. I request you to treat this matter as urgent and do the needful to avoid penalty charges and embarrassment in the society.
Thanking You,
Yours Sincerely,
Edward
Email Format
The following is the email format of Tenant Complaint Letter.
To : name@email.com
From : name@email.com
Subject : Complaint Letter.
Dear Mr/ Mrs/__________ (recipient’s name)
I have been a tenant in your accommodation for the past ____ (mention duration) and have been paying the rent and other maintenance bills on time.
As mentioned to you many times earlier ____ (explain your grievance).
I request you to treat this matter as urgent and do the needful ____.
Thanking You.
Yours Sincerely,
__________ (your name)
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