A complaint letter to one’s landlord is written to address a pressing issue in hand related to the piece of accommodation one lives in, owned by some individual. The letter usually addresses the singular or various problem(s) the resident of the place of accommodation faces or has been facing in the present or near past. The letter can be regarding an urgent repair/restoration work service, seepage/leakage problems, noisy neighbors, irregular maintenance and so on which has made living difficult for the tenant.
The tone of the letter should be polite, yet stern. The situation should be explained in a brief and clear manner so that the owner can understand the nature of the issue and can sense the urgency for sorting the problem at hand. The letter should be convincing and persuasive enough so that the landlord is compelled to take action as soon as he/she possibly can. No rash language or rude words should be used as the motive of the letter is to display a convincing request to take immediate action to rectify the specified problem.
Complaint To A Landlord Writing Tips
- Start by mentioning about duration and quality of stay in the rented accommodation.
- Mention about your problem, work/service the owner promised to rectify and specify time lapse since the promise.
- Briefly, explain how the persistence of the problem is troubling you.
- Mention how you expect the owner to help you overcome the problem.
- End by requesting the owner to look into the matter urgently and oblige.
Complaint To A Landlord Template
Use our free Complaint To a Landlord to help you get started
From,
__________ (your name)
__________
__________ (your address)
Date __________ (date of writing letter)
To,
__________ (name of owner)
__________ (address)
__________
__________
Subject:__________
Dear Sir/Madam,
I have been staying on rent in your accommodation for the past ….(mention duration of stay). You had promised that ….(mention the service/ repair work the owner promised to complete) …..(mention date/time lapse since last communication)
Despite this, I am still facing….(explain how the persisting problem is troubling you) .
I request you to step-up efforts at your end…..(mention how you suggest the owner helps you) …., make my stay here comfortable and oblige.
Thanking You,
Yours faithfully,
__________ (your name)
Sample Letter
From,
Mike Mathew,
Flat No-45/7,
Skylark Apartment,
Palm Street,
Texas.
12 September 2013
To,
Ashley Callahan,
#68, Ceaser’s Cove,
Texas.
Subject: Complaint
Dear Mr. Callahan,
I have been staying in your flat for the past one year. The rent fixed by you included basement parking charges. At the time of occupation, you asked me to park my SUV in the open since registration for a basement-slot was underway.
While I continue parking my vehicle in the open till date, I am paying the rent in full without any deduction in parking charges. My vehicle is getting spoilt due to wear and tear in the open.
I request you to hasten work at your end, earmark a basement parking slot and make my stay here comfortable. Also, I request you to refund the extra amount I have paid along with the rent for basement parking in this past year and obliged.
I request you to revise the rental charges and deduct basement parking charges in the new rental lease agreement for the year ahead if the slot in not allotted to you still.
Thanking You,
Yours faithfully,
Mike Mathew
Email Format
Here is the email format of the letter which can be used as an example while writing the same.
To: name@email.com
From: name@email.com
Subject: Regarding the noise.
Dear Sir,
I have been staying on rent in your accommodation for the past ….(mention duration of stay). You had promised that ….(mention the service/ repair work the owner promised to complete) …..(mention date/time lapse since last communication)
Despite this, I am still facing….(explain how the persisting problem is troubling you).
I request you to step-up efforts at your end…..(mention how you suggest the owner helps you) …., make my stay here comfortable and oblige.
I hope you will take care if this
Thank you for your time and consideration.
Yours faithfully,
__________
(name)
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