A charity letter is written by an individual or organization to another individual or company, providing them details of your work and your goals, and seeking out their help in the form of financial support or other contribution to help and support you in your cause to help the society. A letter is a good way to communicate about your charity work and must be kept brief and to the point.
A charity letter must always give out a brief description of how your organization plans to help the society or people, and let the reader know how much you or your company would value their contribution. The letter should be written such that the reader is connected to your company and also feels special that you value their contribution. Mention in brief about your future plans in the letter because the donor must always know the way you are going to use their dontaed money.
Charity Letter Format Writing
- Specify necessary information in brief. Do not leave room for confusion in the letter as that will might lead to donors not considering your proposal.
- Also, mention the role played by your organization like past success.
- State the future ideas of the organization clearly. Being clear will improve the chances of getting the charity.
- Make sure the information mentioned in the letter is 100% correct and not misleading.
- Maintain a professional tone in your letter.
- Explain how useful it will be if you got their charity.
Charity Letter Format Template
Use our free Charity Letter Format to help you get started.
From,
__________ [Sender’s Name]
__________ [Sender’s Title]
__________ [Sender’s Organization]
__________ [Sender’s Address]
Date: _________ [Date of writing the letter]
To,
__________ [Receiver’s Name]
__________ [Receiver’s Title]
__________ [Receiver’s Organization]
__________ [Receiver’s Address]
Subject: Request for your contribution to our cause.
Dear __________, [Mention the name of recipient]
I am part of an organization ___________ [Mention the your post and organization]. We ____________ [Mention whom do you plan to help] by ____________ [Mention how the organization helps] every year. This year we are hosting a fundraiser to raise money for ______________ [Mention what the money is needed for].
We are writing to you requesting your esteemed presence in the event. Any donation towards our cause is also welcome and will be appreciated greatly.
Yours faithfully,
___________
Your Name
Sample Letter
From,
Lawrence Fishburn
76, East Coast Road
San Jose, California
Date: August 3rd, 2014
To,
Mr. Kevan Lannister
General Secretary,
Fundwin Inc.
Yorkshire, UK
Subject: request for your contribution to our cause.
Dear Mr. Lannister,
Ever since my friend was diagnosed with throat cancer last year, I have been searching for a cure to fight this terrible disease. A couple of weeks ago, I found a great one. I’m going to be walking 50 miles in the name of finding a cure.
As a part of my participation in this walk, I’m required to raise 5000$ to be donated directly to the cancer foundation. Your donation of any amount would be of great help towards reaching this goal. You could pledge by a mile or make a contribution of a sum of your choice.
I will be attaching the exact details about the walk and the payment details in my next letter.
Thank you for your support and consideration.
Yours faithfully,
Lawrence Fishburn
Email Format
The following is the Email format that should be followed while writing a Charity Letter.
To: name@email.com
From: name@email.com
Subject: Request for your contribution to our cause.
Dear __________, [Mention the name of recipient]
I am part of an organization ___________ [Mention the your post and organization]. We ____________ [Mention whom do you plan to help] by ____________ [Mention how the organization helps] every year. This year we are hosting a fundraiser to raise money for ______________ [Mention what the money is needed for].
We are writing to you requesting your esteemed presence in the event. Any donation towards our cause is also welcome and will be appreciated greatly.
Yours faithfully,
___________
Your Name
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