A books charity letter is addressed to any organization or a charity requesting for donating books to help those people who are in need of books. If you belong to any organization, then you must introduce yourself and the purpose or idea behind your initiative in short. You can also mention the quantity or any other detail if required. Tell them the deadline by which date they have to be donated.
The letter should be genuine and be dispatched with necessary proof, so the recipient is convinced of the genuineness of the letter. It usually contains the exact details about the books donated. The letter has to be very professional. You must request the receiver and not beg. Mention if they had donated any other thing in past and thanked them for the same, expressing how helpful it was. Lastly, thank them for taking out the time to read your request. Following are the sample of the letter and email:
Books Charity Letter Writing Tips
- It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.
- Provide all the necessary details – Provide all the details required for the reader to completely understand what the purpose is and what your plan is.
- Introduce your organization – Talk briefly about your organization and the role played by the organization. Other credentials like past success and general information can also be included.
- Always use a professional tone – Remember to always maintain a professional tone when writing a charity letter.
- Thank the reader or organization for their consideration, time and help.
- Always remember to use a positive tone. It helps a lot.
- You can include how the payments will be made to the charity.
- Remember to keep the letter short and straightforward.
Books Charity Letter Template
Use our free Books Charity Letter to help you get started.
From,
__________
__________
__________
__________
Date __________
To:
__________
__________
__________
__________
Subject: _________________________________
Subject: ________[Mention the subject]
Dear [Mention the name of recipient]
We have recently opened a social welfare organization to help the needy people in our society. We have planned to distribute different books which will be useful to those who are in need… Next month we would like to donate ____________[ Mention the books to be donated] as it would be greatly beneficial to the needy children especially.
We are writing to you to help us. We are requesting you to help our cause by donating ______[Mention books or amount to be donated]. We assure you that your donation will be put to good use and will be appreciated by many.
Sincerely,
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email
Sample Letter
From,
Mr. Timothy C. Kelly
Vice President
United Welfare Association
Raleigh, NC 26789
DD/MM/YYYY
To,
Mr. Keith Lowry
1722 Gore Street
Houston, CA 92643
Subject: Books Charity Letter
Dear Mr. Keith,
I, Mr. Timothy C. Kelly, Vice President of the United Welfare Association, would like to inform you about the opening of a library for small and needy children. As Shakespeare Bookhouse has a vast collection of great books and these books are in high demand by the children, we request you to please make a charity of some books from your book house.
The books will be of great use to these young children. As you have shown great interest in giving back to the society we are writing to you asking for your donation. Kindly accept our honorable request, it will be much appreciated.
Yours truly,
Mr. Timothy C. Kelly
Vice President
United Welfare Association
Raleigh, NC 26789
Email Format
Following is an e-mail to help you get an idea:
From: johnsimpson@gmail.com
To: bdavis@gmail.com
Subject: Requesting Donation of Books
Dear Mr. B. Davis
This is to inform you about our recently opened social welfare organization to help the needy people in our society.
We have planned to distribute different books next month; we would like to donate educational books for children up to age fourteen as it would greatly benefit them to pursue their basic education.
We are writing to you to help us. We are requesting you to help our cause by donating educational books. We assure you that your donation will be put to good use and will be acknowledged in several ways.
Thank you.
Yours Sincerely,
John Simpson
President
BooksRU NGO
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