Business Letter

Business letters are a means of communication between companies or organizations. They can also be written by companies to their clients, between two or more organizations, or other external parties. Business letters provide written record and taken more seriously by the recipient than other forms of communication.

There are several types of business letters like a Sales letter, introductory letter, sales follow up the letter, service letter, order letter, merger letter, bankruptcy letter and retrenchment letter. Needless to say, they have to be written in an extremely formal tone. They should be simple, short and precise in the matter they deal with. Whether a business letter is written to point out a mistake of an employee or to lure customers to its new products, it has to be simple and focused. Look below to find tips and sample that may aid you while writing a Business Letter.

Business Letter Writing Tips

A business letter should be written on company letterhead.
A business letter should be simple, precise and short.
The content of the business letter should be transparent.
Necessary information should be conveyed straightforwardly.
Information like dates, place, venue, or any details related to monetary matters should be thoroughly checked before sending the letter.

Business Letter Template

Use our free Business Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.

To,

__________ (employee’s name)

__________ (employee’s address)

__________

From:

______________ (Your name)

______________ (Your address)

__________________

Date __________ (date of writing letter)

Dear Mr. /Ms_________ (name of the concerned person),

We want to inquire about your company’s ……………..(name of service) services. We have an urgent requirement and would like to see quotations for various packages of your company. We want to opt for a suitable package which will meet the requirements of our company.

Your company has a reputation in the market, and we hope that the internet connectivity and customer care service are excellent.

We are one of the leading companies in the …………..(name of industry) industry and therefore need ……………from you for catering to our clients and customers. If your rates are competitive and other factors are satisfactory, we would like to sign the deal with your company.

If you can send your company representative, we can discuss all the matters in detail.

Looking forward to hear from you at the earliest,

Yours sincerely,

__________ (Your name)

Sample Letter

Following is a sample Business letter.

Star internet services,
Station Road,
Hyderabad

DD/MM/YYYY

From
Ravi Saxena,
Infotech India Ltd.
Hyderabad

Dear Sir/Madam,

We would like to inquire about the internet services you provide to commercial organizations. We are in need of a wireless router and have around two hundred workstations.

We would like to get quotations for the services. If we are satisfied with the prices and other factors, we would like to opt for your services. Your company has a reputation in the industry for your excellent customer service and connectivity. We rely on the feedback and would like to know the details

If you can send your representative to our office with all the details, we can discuss the matters across the table.

Looking forward to hearing from you,

Yours Sincerely,

Ravi Saxena

Email Format

Following is a sample Business mail that can give you an idea on how to write a Business letter.

From: name@email.com
To: name@email.com
Subject: Inquiring about your products