How to Write a Business Enquiry Letter

Business letters are a means of communication between two organizations or persons belonging to various organizations. Several people think that writing a formal letter is difficult. But if written in a conventional style, it will be appealing for the recipient to read it.

This letter is written to inquire the more information about the product/services provided by a company or to seek other information.

In case you want to write this letter yourself, the use following business inquiry letter sample, template, and email format provided in doc & pdf format.

Business Enquiry Letter Writing Tips:

Business letters are formal , and hence, they should be simple, clear, and precise.
The content of the letter should be straightforward and up to the mark.

Business Enquiry Letter Template

Use our free Business Enquiry Letter to help you get started. Download the .doc or pdf file and customize it. If you need additional help or more examples, check out some of the sample letters below.

To,

__________ (employee’s name)
__________ (employee’s address)
__________
__________

From:

______________ (Your name)
______________ (Your address)
__________________

Date __________ (date of writing letter)

Dear Mr. /Ms_________,

We want to enquire from you whether you can send us your company catalogue which has details of all the products you manufacture. We can check and let you know if there is any product which will suit our requirement. We have a huge requirement and hope you will be able to meet our demands. We are in search of latest, sturdy and durable products.

We shall place an order if we find the same with you. We also need replacement of …………….(mention product) in our office. If you can offer a discount on the products you replace, we would like to go ahead with you.
Your company has a reputation in the industry, and we are sure you can deliver products of high standards. We can discuss the pricing at our next meeting.

You can send us a representative with the necessary information so that we can discuss and finalize the deal.
We look forward to hearing from you at the earliest.

Yours Sincerely,
______________ (Your name)

Business Enquiry Letter Sample, Email and Example/Format

Sample

Star Enterprises,
98, Abids,
Hyderabad

Dear Mr. Kamal,

This is concerning our telephonic conversation last week. We had discussed on various equipment which your company manufactures.
Now we are writing to you to know if your company can send a catalog with details of the latest equipment.

We want to see which ones will suit the requirement of our organization. We have a huge requirement in our company, and we also want to know whether you will be able to meet our necessities within the stipulated time.

In case we find a suitable design and features of the equipment, we look forward to placing an order with you. We have some machines which are outdated and need a replacement immediately. We would also like to know whether you can offer a discount on the replacements of this equipment.

We shall discuss all the matters after you send your catalog.

We look forward to hearing from you.

Yours Sincerely,

____________
Rohit Sharma

Email Format

While writing the business letters, most people think that being formal is necessary for writing an effective business letter, but it’s not like that. Business letters can be written in a conventional style;. This will make the reader more comfortable and happier.

This letters must start with a friendly opening and go on to state the critical purpose of the latter

Dear Kenneth,

Concerning our telephonic conversation, we are writing to enquire whether your company can send us the catalog for the latest types of slab casting machines. We would like to see which type will suit our organization.

If we found any specific machines design and features, then we are looking forward to purchasing the same from you. We have some outdated slab casting machines at our factory side which are still in the working position can you give us a discount on the replacement of these machines. On the receipt of the information, we would place an order for your machines.

Please send your representative at our factory side to check out the place where these machines would be placed & to check out the outdated machines. Please send us a detailed catalog of the machines with the price list. We hope to hear from you soon.