Since we all have our own rules and regulations, so do other people, cities and countries have set their own regulations and this is where authorization letters come in. Authorization letters in simple are used to notify or give one or another individual permission to for something with consent from them.
Travel authorization do the same but instead this is issued once travelling, for example if a school has organized a trip, you would be required as a parent to fill a travel authorization letter as proof that you have your parents authorization to travel.
This makes it easier for you to travel to other parts of the country since many states and continents out there require this type of letter especially if you are below the age of eighteen.
Travel Authorization Letter Writing Tips:
The main importance of this type of letter is that you acknowledge and you are aware by authorization and giving consent for travel by an individual. So while filling that form, there are certain things to keep in mind and this includes:
Full identification – It is important, especially if you are a parent to give full information about yourself and also current address and contact information in the case that you will be needed for inquiries or if something comes up.
Formal Tone – Should write the letter in a formal tone since this is an important letter and it is an official letter of consent.
Information about accompanying person – in the case that you want your child to be accompanied by another adult, you will be well advised to write about that individual, giving the right information.
Write about the individual travelling – If it’s your child who is going for that trip, make sure to give the information about them.
Short and Precise – Make sure not to write a long boring letter but just a simple short letter with all the necessary information. Giving the specific information and required details.
Keep a copy – Make sure to keep a copy of the letter in the case that anything happens while your child is away as a dorm of evidence.
With the consideration of all the above, you are now ready to write the letter.
Travel Authorization Letter Template
From,
______________
______________
______________
Date: ____________ (date of the writing of the letter)
To,
______________
______________
______________
Subject: Travel acceptance letter
I (Name of Parent) ____________ provide my consent for my child(ren) ______ (Name of Child) to go on ________ (give full information on travel) to__________ (state Country or Countries where going) From______ (Date leaving), will be aboard or flight _____ (write the information of the means of transport being used) and will be accompanied by _________ (name(s) of Adult Travel Companion(s)) and will be back on the _____ (date to arrive back).
Parent Signature:
Print Name: Contact Number:
Address:
Download Template (Doc and PDF)
Travel Authorization Letter Sample, Email and Example/Format
Sample
Check out the sample letter below:
From,
Winnie Angaya,
34 Ocean Towers,
Nairobi,
Kenya
20-06-2013
To,
Mrs. Lobo
Holy Family High School,
Nairobi,
Kenya
Respected Maam,
I Winnie Angaya authorize Anthony Mumo and Brenda Mumo, my two children to go on an educational trip to Paris on the 5th of August 2013, aboard airline Kenya Airways at the Jomo Kenyatta Airport, and they will be accompanied by their older brother who is an adult to ensure their safety.
As per the travel plan, my children will return on the 19th of August 2013 through the same airport as stated above.
Physical address: Nairobi, Kenya
P.O. Box 62000-00200, Nairobi
Phone Number: ***********
Signature: Winnie Angaya
Email Format
Travel authorization letter should be notarized and to avoid abduction or other malpractices on children. It should give all the details of the minor and the parents.
The travel authorization letter should be signed in front of the notary public. Be very clear of the dates of travel and flight name, city name and the name of the person you are authorizing to avoid any confusion.
To: email of receiver
From: Email of sender
Respected Maam,
I Winnie Angaya authorize Anthony Mumo and Brenda Mumo, my two children to go on an educational trip to Paris on the 5th of August 2013, aboard airline Kenya Airways at the Jomo Kenyatta Airport, and they will be accompanied by their older brother who is an adult to ensure their safety.
As per the travel plan, my children will return on the 19th of August 2013 through the same airport as stated above.
Physical address: Nairobi, Kenya
P.O. Box 62000-00200, Nairobi
Phone Number:
Signature: Winnie Angaya
Travel Authorization Letter Generator
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