Approval letters are generally written in a professional environment in which an employee is approved of his request. Through this letter, an employee gets the approval for which he has submitted his application, either requesting leave or for any other personal or professional reason.
In a corporate world, it is very much essential to take approval from senior authorities in writing as the documents need to be submitted to the HR department to update employee records.
Approval letters are formal ways of communicating in the corporate world. Be it a college administration to the student union or any such transaction of messages conveyed. On the other hand, this serves as a written document for authorization when we carry over work.
Sample Approval Letter Writing Tips
- First and foremost, it is vital to be professional while writing an approval letter.
- You must mention in your letter that the employee has to submit relevant documents to support his leave request or any other request.
- The tone of the letter should be formal.
- The letter should be brief and concise.
Sample Approval Letter Template
Use our free Sample Approval Letter to help you get started.
From,
________________
________________
________________
Date:_____________ (Date on which letter is written)
To,
__________________
________________
________________
Subject:_________________________________________
Dear Mr. __________________(Name of the person),
I, hereby, would like to inform you that management has approved the application of your ___________ (reason) for __________ (amount). The rate of Interest for the same is ________ to be paid __________ (time period). Please come to my office to do all the legal formalities.
I am also enclosing documents mentioning our terms and conditions with this letter. Please go through the same, and if you have any doubts regarding that, please feel free to call me or meet me personally.
Good Luck,
Yours truly,
____________________
Sample Letter
From,
George Mathew,
Head (Accounts),
ABPL Inc.
Date:2nd April 2011
To,
Mr. Enid Taylor,
Accounts Manager,
ABPL Inc.,
California.
Subject: Approval letter
Dear Mr. Taylor,
This is to inform you that the management has approved the home loan you have applied for $50000, the rate of interest is 4% to be paid quarterly. I hope that this approval has solved most of your tension, and you can now easily plan your budget accordingly. I would appreciate it if you could come to my office and do all the legal formalities.
Having your own home is a dream of every individual, and I am glad to know that you have taken a step to convert your dream into reality and wish you all the best for the same.
I am enclosing a disclosure form with this letter mentioning our terms and conditions. Please go through the same. If you have any queries regarding the same, please feel free to contact me or come to my office personally.
Good Luck.
Yours Truly,
George Mathew
Email Format
The following is the Email Format that should be followed while writing an Approval Letter.
To: name@email.com
From: name@email.com
SUBJECT: Sample Approval
Dear Mr. __________________(Name of the person),
I, hereby, would like to inform you that management has approved the application of your ___________ (reason) for __________ (amount). The rate of Interest for the same is ________ to be paid __________ (time period). Please come to my office to do all the legal formalities.
I am also enclosing documents mentioning our terms and conditions with this letter. Please go through the same, and if you have any doubts regarding that, please feel free to call me or meet me personally.
Good Luck,
Yours truly,
____________________
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