A job application letter is used to identify and select suitable candidates for a particular position. Through such letters, applicants market themselves to the employer, demonstrate their capability for the job, and the value they will bring to the employer. Also, a job application letter initiates contact between the interested candidate and the employer. Job application letters are also stored in a database for consideration in future job openings.
Tips for writing job application letter and format
- Use the business format of letter writing
- Include your postal address at the top followed by the employer’s address
- Write the subject of the application
- Use professional salutation, if you know the name of the employer you may use it
- In the first paragraph tailor the letter to the job description
- Describe why you are a suitable candidate
- In the second paragraph mention your experiences relevant to the job
- In the third paragraph mention interpersonal and computer-based skills
- Conclude your letter formally and include your contact details
- Sign the letter and include your name
Job Application Letter Format Templates
If it is your first time to write a job application letter or you just need to polish your application letter writing, have a look at our job application letter template and sample letters.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
I hereby write to apply for the ____________ job opening with ____________ recently advertised on your career portal. I am motivated by the work of your organization in promoting accessibility of basic services in ____________. With my experience in project management and social services, I believe I will make an asset to your organization.
Currently, I am working with ____________to support water and sanitation services in ____________. In my work for ____________ years, I have supported over ____________ projects to provide clean water to communities and offering sanitation awareness in schools. My accomplishments have contributed to reducing sanitation-related health issues. In this position, I have demonstrated a passion for community services and promoting wellbeing.
I have a degree in ____________, I have excellent communication, teamwork, organization, people-orientation, and leadership skills. I am proficient in conducting surveys, research, and mobilizing resources. I believe my skills and experience will bring value to the work of your organization.
I wish to welcome any opportunity for an interview. Please reach out through my cell ____________ or email ____________.
Your Truly,
__________
(__________________)
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_______ (name of the concerned person),
I have come across your advertisement regarding the post of ………………..(mention post) in_________(mention where you saw the advertisement) dated_______(mention date of advertisement).
I am a graduate in…………..(mention subjects) from ___________ University (name). Currently, I am working in ………………….(name of current employer) as a …………………..(designation). I have around_____ years of work experience.
I am sending all my certificates, including a resume, for your perusal. Please inform me through email or call me on the telephone number given in the resume if I am shortlisted.
Your organization has a good reputation in the industry, and I want to be a part of this esteemed organization. If I am selected, I shall put in all my efforts and become an asset to the organization.
Looking forward to hearing from you,
Thanking you,
Yours Sincerely,
____________ (Your name)
Job Application Letter Format Samples
It is important to organize your thoughts before writing an application letter. Here is a good example of a job application letter organized in the right format to ensure a logical and coherent flow.
From,
David Shah,
3 White Street
Hermitage, TN 37076
United States
Date:____________ (Date on which letter is written)
To,
Caleb Bridges
Panalpina Group
512 Evergreen Dr.
Drexel Hill, PA 19026
United States
Sub; Application letter for a job
Dear Mr. Bridges,
I hereby write an unsolicited application to express my interest in vacancies in your company. I am motivated by the work of your company in sales, freight, supply chain and logistics. I wish to learn more skills in cross-production functions to gain a wide range of knowledge that will enable me to contribute to the global growing network.
I have one year of experience working in a logistics company. Here I handled shipment operations, preparing and filing paperwork, organizing freight operation, and delivery. I have demonstrated a good understanding of sales, delivery of goods, and logistics management. I believe I will make a tremendous contribution to the work of your company.
I am a team worker, willing to learn, and hardworking. I hope to use my skills and experience towards achieving the objectives of the Panalpina Group.
It is my sincere hope you will consider my application.
Yours Sincerely,
__________
David Shah
From,
Rajeev Challa
32 Breeze Society
Hyderabad
To
The Recruiting Manager,
General Electricals,
Uppal Road,
Hyderabad
10th October 2013
Dear Sir/Madam,
This letter is concerning your advertisement in Times Newspaper dated 28th September 2013 for the post of onsite engineer. I am interested in applying for this job.
I am a graduate in Civil Engineering from Osmania University, Hyderabad. Currently, I am working with a private firm as a civil engineer.
I am looking for better opportunities and find your job profile interesting. Your company has a reputation in the industry as one of the best employee friendly organizations. I want to be a part of this esteemed organization.
I am sending my resume and all other certificates for your perusal. Please inform me through email or call me on the number given in the resume if I am shortlisted for the interview.
Looking forward to hearing from you,
Thanking you,
Yours Sincerely,
__________
Rajeev Challa
Job Application Letter Email Formats
Some employers prefer applications through email because of convenience. If you have no idea how to draft a job application, check our free email sample of job application letter for your reference.
Dear Sir/Madam,
I hereby write to express my interest in the content writing and editing job at Smartnet Pro Cyber. With my skills and experience in content writing in diverse fields, research, and producing unique creative articles I hope to contribute to the work of your company. Also, I have an academic background in English Literature which will add value to your company in providing quality services to your clients.
I have shown my versatility by writing and editing quality articles on various niches including business, beauty, health, fitness, business, and technology for different clients. Additionally, I have experience writing articles for upcoming websites and blogs. I am time conscious, aggressive to learn, follow instructions, work under minimal supervision, flexible, and willing to work from an office.
My skills in creative writing, article writing, tremendous internet search traits at the web platform, high speed of typing, proficiency in English, fast learner abilities, and reading capabilities will enable achievement of the objectives for your company. I assure you of plagiarism-free, quality, and well-researched articles.
I hope to join your team in providing quality services to your clients.
Best regards,
Kathrine Kelley
Dear Juliette,
I am writing to apply for the position of manufacturing engineer with reference to your above advertisement. As you will note from my enclosed resume, I have experience with a wide range of programming languages through academic projects and part-time employment.
I have demonstrated excellent people skills, in addition to persuasive writing and analytical skills. I believe my education, skills, and experiences fit your requirements, and I am confident my abilities would be an asset to your company (or to your client if you are applying to a recruiter)
I am available to meet with you at a time that’s convenient for you. Please contact me to set up a time.
I look forward to hearing from you soon.
I am enclosing my detailed Resume/CV for consideration.
Yours Truly,
_________
Joanne Prince
Conclusion
Employers select application letters that are quality and professional for the next level of the selection process. For your job application letter to stand out, you must use an official format, be free from errors that can be avoided, describe relevant experience and skills as well as why you are a suitable candidate. The employer also wants to know what motivates you and the value you will bring into the company.
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