An application letter is said to be good if the words used in the letter are polite and genuine. There should not be any negative phrases or words in the letter.
In other words, an application letter is also called as a cover letter. It is considered to be the important document which you can send with your resume. In this document, you can add information related to your skills and experiences. This letter gives the reason to the employer to appoint you because it states your qualification for the particular job.
Many people think it to be a waste of time. Writing tailor-made application letter is not the waste of time, but it can add more value to your resume. In this lett er, you can explain to your employer that you can be a great asset to the team to perform a particular task. This letter can open the door of employment for you if you perfectly highlight your skills.
Good Application Letter Writing Tips
- As it is a formal letter, the language used should be simple, precise and easy to understand.
- The content of the letter should be straightforward and short. But it should contain the necessary information and convey the same to the recipient.
- The purpose of the letter should be mentioned in the first paragraph.
- There should be clarity of thought in the letter.
Things to Include in Your Application Letter
The first Step is Preparing Your Letter
- It is important for you to get familiar with the requirements of the job application. You can get familiar when you know the set of requirements and set of your skills. Correlate requirements as well as your skills and mention them effectively in your job application letter.
- Don’t forget to add contact information on the top of the letter. This can make it easy for a prospective employer to get in touch with you when needed. You can include details like name, address, phone number, email address, LinkedIn profile details, etc.
- In this letter, it is important for you to add the company related information. Name of the employer, job title, company name, address, etc. can be added in your job application letter. Writing contact information of the company can allow an employer to now that you are interested in the job offer.
- Never address your letter in a way like, “To Whomsoever It May Concern.” Addressing the letter to the right person is important.
Second Step is Writing Your Letter
- The first paragraph of your letter should always be engaging. You can add strong and declarative statements. In short and specific manner, you can write the reason that attracted you towards a particular job.
- It is important for you as a candidate to know the details about the post for which you are planning to apply. Inquire about the company and find out if you know anyone in the company. It is always good to have a reference. It is important for you to mention the source from where you found the job application in your letter. The source can be anything like a newspaper advertisement, job site, any particular employee reference, etc.
- State the benefits of hiring you as a new employee for a particular task. Mention the accomplishments that you have achieved before but only if it is related to the job that you are applying now.
- In the second paragraph, you need to mention your skills that can show your strength and experience. Look at the skills that you have mentioned in your CV and describe briefly about it in your job application letter.
Third Step is Finishing Your Letter
- End your letter by summarizing, in short, that why you are the perfect candidate for a particular job position.
- Conclude the letter by thanking your employer or hiring manager and show your interest in further conversations or interviews.
- Show respect while signing off the letter and it can be shown by writing, ‘Yours sincerely”.
- Don’t forget to write your name underneath and sign a letter.
Good Application Letter Template
Use our free Good Application Letter to help you get started.
From,
————-
————-
Date ——— (Date of letter)
To,
———-
———-
Subject:___________
Dear Mr. /Ms_________ (name of the concerned person),
I have come across your advertisement regarding the post of ………………..(mention post) in_________(mention where you saw the advertisement) dated_______(mention date of advertisement).
I am a graduate in…………..(mention subjects) from ___________ University (name). Currently, I am working in ………………….(name of current employer) as a …………………..(designation). I have around_____ years of work experience.
My qualification and experience are suitable for the post you have advertised. Along with academics, I have been participating in various sports and extracurricular activities. I am sending copies of the certificates I received in recognition of my talent. I have attached the work experience certificate as well.
Your company has a good reputation in the industry, and I want to be a part of this esteemed organization.
Please verify all my certificates and inform me in case I am suitable for the position. If given a chance to work in your company, I shall put in all my efforts for the benefit of the company.
Looking forward to hearing a positive response from you,
Thanking you,
Yours Sincerely,
___________ (Your name)
Sample Letter
From,
From,
Rajesh Koothrapalli,
45 Winston Place,
Tower Drive,
Powai
24th September 2013
To,
Sunil Saxena,
78, University Road,
Powai,
Mumbai
Subject: application letter
Dear Mr.Saxena,
I came across your advertisement in Times of India newspaper dated 20th September 2013 regarding a vacancy in your organization. It is for the post of marketing executive in your company.
I have a management degree and experience in marketing for two years. Currently, I am working for Star enterprises as a marketing executive.
I am aware of the reputation your company has in the industry. I want to be a part of this esteemed organization. Apart from academics, I am good at sports and extracurricular activities. I am sending copies of all my certificates I got in several competitions.
If given a chance to work in your company, I shall try to put in all my efforts and be a partner in the success of the company.
Looking forward to a favorable response from you,
Thanking you,
Yours Sincerely,
From,
Rajesh Koothrapalli,
Email Format
Below is an email format of a Good Application Letter.
To: name@email.com
From: name@email.com
Subject:___________
Dear Mr. /Ms_________ (name of the concerned person),
I have come across your advertisement regarding the post of ………………..(mention post) in_________(mention where you saw the advertisement) dated_______(mention date of advertisement).
I am a graduate in…………..(mention subjects) from ___________ University (name). Currently, I am working in ………………….(name of current employer) as a …………………..(designation). I have around_____ years of work experience.
My qualification and experience are suitable for the post you have advertised. Along with academics, I have been participating in various sports and extracurricular activities. I am sending copies of the certificates I received in recognition of my talent. I have attached the work experience certificate as well.
Your company has a good reputation in the industry, and I want to be a part of this esteemed organization.
Please verify all my certificates and inform me in case I am suitable for the position. If given a chance to work in your company, I shall put in all my efforts for the benefit of the company.
Looking forward to hearing a positive response from you,
Thanking you,
Yours Sincerely,
___________ (Your name)
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