An advantage presented by writing a letter is that you have all the time you need to properly phrase your letter. Using the right words will help in making the perfect apology letter. It all boils down to the choice of words and how sincere you are to keep your friendship. You can take the time to reflect and find the right expression to relay your apology. An apology written in the format of a letter adds meaning to that apology and will reflect well on the writer.
Whether you write an apology letter for a mistake, your bad behaviour or hurting the feelings of someone, use the following sample and tips to write an apology letter. One can also write an apology letter to their boss for a mistake in work or to a teacher for missing a class. An apology letter may be related to many different subjects and scenarios. A sample letter is usually formal and courteous, which should reflect the mood of the recipient. Finally, the most crucial aspect of an apology letter is that it must be sincere because insincere apology will defeat the whole purpose of this letter.
Sample Apology Letter Writing Tips
- Make a formal address. Never use special names or pet names since they will find your apology letter insincere. It may even look like you are mocking the person.
- State the circumstance as to what happened but do not exaggerate the details or make any excuses. This will only make the other person more annoyed than they already are. Therefore, avoid any further misunderstanding between each other.
- Tell the person you have offended that you are sorry and admit that you were wrong. Sometimes people are mad at you for reasons completely different from what you thought really made them mad. This will clear things up if ever it was merely a case of misunderstanding.
- Explain why you did what you did, but never offer up a defense. Why did you say what you said or why did you decide to take that course of action? Did you think it was the right action at the time? If you were just wrong then just say it.
- Be honest and make an assessment of how much your acquaintance really means to you. Tell them that you do not want to lose them as your friend.
- End your letter with the promise that you would do anything to make it up to them and that you will never let it happen again. Sign it and make sure that your friend gets the letter.
Sample Apology Letter Template
Use our free Sample Apology Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
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Date: _____ (Date on Which Letter is Written)
To,
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Subject: Apology letter
Dear _____(Name of the Recipient),
I would like to send across my apologies for_______ (What was the Reason for Apology). I should not have done that or behaved in such an insensitive manner. I cannot fathom the pain it has given you but I would certainly like to mention that I am guilty of the mistake. I promise that such mistakes will never be repeated again.
I am sure you would understand and forgive me for my reckless behavior. I hope that this one incident will not affect our relationship.
Once again, please accept my sincere apologies.
Thank you,
Regards
________________
(Name and Signature)
Sample Letter
__________
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Date: _____ (Date on Which Letter is Written)
To,
__________
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Subject: Apology letter
Dear Mr Popper,
I would like to apologize for my inappropriate behavior in the meeting yesterday. I should not have said that in front of your team members and should have contained myself. I realize that I should have given you the feedback in a polite and decent manner after the meeting was called off. I realized my mistake that very moment but could not take my words back at that point. I promise such misdemeanours will not be repeated again.
I am sure you would understand and forgive me for my reckless behavior. I hope that this one incident will not affect our relationship.
Once again, please accept my sincere apologies.
Thank you.
Regards,
Tim McGraw
Email Format
The following is the Email Format to be followed for a Letter of Apology.
To: stanleypopper@gmail.com
From: McGrawTim@gmail.com
SUBJECT: Apology letter.
Dear Mr. Popper
I would like to apologize for my inappropriate behavior in the meeting yesterday. I should not have said that in front of your team members and should have contained myself. I realize that I should have given you the feedback in a polite and decent manner after the meeting was called off. I realized my mistake that very moment but could not take my words back at that point. I promise such misdemeanours will not be repeated again.
I am sure you would understand and forgive me for my reckless behavior. I hope that this one incident will not affect our relationship.
Once again, please accept my sincere apologies.
Once again please accept my sincere apologies.
Thank you,
Regards
Tim McGraw
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