Apology Letter For Out Of Stock Item

An apology letter is written to admit one’s responsibility for their mistake openly and without hesitation. We write an apology letter to amend our errors we have committed because letters are certainly the best way to express hidden feelings and expressions. Through this, it becomes easier to express our feelings and admit our mistakes to the other person.

It becomes a responsibility to amend our error so that it does not strain the relationship with the other person. Having good relationships in business is crucial. Apologizing and appreciating or showing gratitude to someone, builds the relationship, making the bond stronger.

An apology letter is written when a person understands their mistake and wish to apologize for the same. “To err is human” – we at some point in our life make an error and later realize it. Now to ask for forgiveness, there are many ways. One of the many is writing an apology letter. Apology letters are usually brief and are drafted by the person committing the mistake.

An apology letter for nonavailability can indeed have a great impact, and the other person can forgive the mistake just by reading it. It is writer’s duty to draft the letter lucidly and practically so that it can fulfill its purpose.

Apology Letter For Out of Stock Item Writing Tips

Mention the reason for the apology correctly and justify the reason well.
A polite tone should be maintained.
Take responsibility for the mistake.
Promise not to repeat the same error.
Try and resolve the situation using any available options.

Apology Letter For Out of Stock Item Template

Use our free Apology Letter For Out of Stock Item to help you get started. If you need additional help or more examples, check out some of the sample letters below.

From,
__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,
__________
__________
__________
__________

Subject: Apology for out of Stock Item.

Dear _____(Sir or Madam),

It is with great regret; I am writing this letter. It disheartens me to say that we won’t be able to fulfill our promise of delivering the goods you have purchased on ___(date). There has been some error with the ___(error cause) on our part for which we took the order without checking with our inventory.

You have placed an order of ___(order name) on ___(date) and made payments for the same. Unfortunately, while checking with our inventory, we realized that we lacked ___(amount of items requiring) units of the item. We hadn’t realized that we had gone through all our stocks and still took the order, and for that, we are genuinely sorry.

Though we will be able to make the delivery, it will still take us a week to replenish our stock and send them to you. We will be sending you the purchased item by ___(date of delivery). I hope you would accept them and understand our situation and kindly cooperate with us. We wish your continued patronage.

Thanking You.

Yours truly,
____(Name)
____(Signature)

Sample Letter

The following is a Sample of an Apology Letter For Out Of Stock Item.

From,
Noreen Cathy,
Cathy Food Products.
45 Yellow Towers,
Brighton, 476875.

Date: 14 April, 2017.

To,
George Garret,
34/4 Marvell,
Brighton, 476875.

Subject: Apology for Out of Stock Item.

Dear Sir,

I, Noreen Cathy, the owner of the Cathy Food Products departmental store, am writing this letter to apologize for the failure to deliver the fifty bottles of beer that had been ordered by you three days prior. You have paid the total amount for the beer bottles at the time of order placement, but regretfully yesterday, we realized that we are a few bottles short.

There was some issue with re-arranging of the cartons for which our staff miscounted them. The mistake generated from our end, we should have checked it well before taking the order.

Now, we can send you just twenty-three bottles till the next stock comes. I promise to return the remaining money to you if you wish to be so. I do understand that it will cause a lot of problems, and I apologize from the bottom of my heart for the same. I take full responsibility and assure you that such mistakes will not be committed by us ever.

We hope you would forgive us and continue your patronage with us. Kindly accept our sincerest apologies.

Thanking You

Sincerely,
Noreen Cathy,
Cathy Food Products.

Email Format

The following is the email format to be developed for an Apology Letter For Out Of Stock Item.

To: name@email.com
From: name@email.com

Subject: Apology For Out Of Stock Item.

I, ___(name), the owner of ____(Company name), am writing this letter to apologize for the failure to deliver the ___(name of the ordered item) that had been ordered by you on ___(date). You have paid the total amount for the ___(name of the requested item) at the time of order placement, but regretfully yesterday, we realized that we are a few units short. There was some issue with re-arranging of the cartons for which our staff miscounted them. The mistake generated from our end, we should have checked it well before taking the order.

Now, we can send you just ___(amount of requested item) till the next stock comes. I promise to return the remaining money to you if you wish to be so. I do understand that it will cause a lot of problems, and I apologize from the bottom of my heart for the same. I take full responsibility and assure you that such mistakes will not be committed by us ever.