Example of Announcement Letter

An announcement letter is written to announce that the number of staff are being cut down due to some reasons like the recession. This letter is written to the staff members to make them aware that if they do not perform well, they would be removed. Announcement letters can act as a warning letter to those whose performance record is not very good in the business or school.

It can also serve the purpose of reminding the staff that the company is not in a safe state financially and the company desperately needs the dedication of their employees to keep up in the market. Although letters like these are often seen in a negative context, the can certainly act as a boost in the concentration, performance, and dedication of the company’s staff.

An example Of Announcement Letter Writing Tips

Write the reason for which the company is reducing the staff, may be a recession or economic loss.
Mention the need for such a measure at this stage.
Make the staff alerted that if their performance report is not good, then they shall be removed from the organization.
Explain clearly the company ’s current situation.
Also, mention that a blacklist is being prepared and mention when it’s going to be issued

Example Of Announcement Letter Template

Use our free Example of Announcement Letter to help you get started.

From,

_____________

_______________

Date:

To,

____________

_________

Subject: __________(mention the purpose)

Dear ______(Sir/madam)

I ___(Name) is writing this letter to inform you regarding the cut down of the number of staff in the company. Due to the recession, the company has decided to remove a few of our employees. This removal will be by the performance record, and if you keep a good record and meet your targets, then you shall be spared from being dismissed from the company. The employees who neither do well nor complete the targets shall be removed. A backlist is being prepared based on your performances, and it shall be released soon, and action will be taken soon after. Remember to make use of your time and resources well. I advise you to perform well and make yourselves safe in the company.

Thanking you,

Name

Signature.

Sample Letter

The following is a sample of an Announcement Letter.

From,

Hiral Vaynasa
Head HR department
Owens Corning

Date: 28th February 2015

To,
All staff members,
Owens Corning

Subject: Announcement of reduction in the number of staff.

Dear staff members,

I’m sorry to declare that due to the heavy recession and economic meltdown in the market, we have to decide on reducing the staff strength by 100. The said reduction of the staff will get started after going through the separable performance report. As we all know, the company is going through heavy losses because of the recession and financial crisis. As a result, the company cannot complete its target and be earning no profits. The company has also lost relationships with many of the valued customers, and this is the reason why we are forced to shrink the staff strength. So remember that our company is going through a hard phase and put in your valuable efforts and dedication. Those who have a bad review or negative performance will be added to the blacklist.

Hence we notify you to give a good performance and stay out of the blacklist. If you complete your targets, then your position will be safe. The list of those who are being removed from the company will be issued soon, and it will be in effect from the end of this month. If you have any doubts regarding this, then you can feel free to contact the HR department.

Yours Sincerely,

Hiral

Email Format

This is the e-mail format to write a letter to announce a reduction in staff strength.

To: name@email.com
From: name@email.com
SUBJECT: Announcement of reduction in the number of staff.