The letters of agreement and understanding are used to make clear working arrangements between two parties. It can be between anyone like a homeowner and a contractor; a consultant and a client; a vendor and a customer; a business department and senior management. In the case, the relationship is between a vendor and a buyer it is very important to furnish a letter of agreement. This letter would be addressed on a very considerate & courteous way to the client to ensure the order placed, or even indirectly confirm the dealings.
This would indicate the purpose of drafting, certain clauses to abide with & understanding terms & conditions etc briefed up. It must be drafted well with the correct details of all the terms and conditions mentioned in the letter. The memorandum of agreement can’t just be put upon verbally because there are chances that either of the parties can refuse to admit the oral agreement made. Thus it becomes extremely important to draft an agreement letter
Tips To Write A Letter Of Understanding & Agreement:
- The letter must underline the fact that the task must be attained.
- The project and its purpose should be properly named and described.
- Make positive notes to the customer for choosing your service.
- Details like cost, deadline, schedule, and payment terms must be defined in clear terms.
- An ambiguous agreement is not going to help anyone especially the vendor.
Template
Use our free Letter Of Understanding & Agreement to help you get started.
From,
____________
____________
____________
Date: _____ (Date on Which Letter is Written)
To,
____________
____________
____________
Subject: Letter Of Understanding & Agreement.
Dear Mr./Ms_______ [Name of recipient],
We are writing this letter to thank you for selecting our web designing services. As per our talk earlier, our unified rates for the products and services given in detail above are ____(mention the cost) with an estimated time of ____(No. of hours) of working. In addition to that for the content services, we charge extra hourly rate of ___(mention the rate) that include time for copywriting, editing, teleconferencing, meeting, consulting, travel, and research. If you have any doubts regarding this, please feel free to contact me.
Hope you will get back to me very early
Thanking you.
Yours sincerely,
________
[Name and Signature]
Sample Letter
From,
Mr.John Tat,
Arena Animation Ltd,
West Hamilton,
Chicago.
February 26, 2017.
To,
Mr. Narayan Mathew,
INFOSEC Group,
West Coast Gulf,
Chicago.
Subject: Letter Of Understanding & Agreement.
Dear Mr. Narayan Mathew,
Thanks for choosing our services of website designing for your company site. In fact, it involves the task which has to be accomplished from the scratch. We should consult you for your ideas regarding the sketch work and let us know your preferences and tastes and demands in this regard. Let us accomplish this task for you with the expertise and coordination of all the team including the web designers, content writers, etc. You will get the ideal and the dream site that will be capable of marketing your brand in the most effective manner possible.
As per our talk earlier, our unified rates for the products and services given in detail above are $10,000 with an estimated time of 100 hours of working. In addition to that for the content services, we charge extra hourly rate of $100 that includes time for copywriting, editing, teleconferencing, meeting, consulting, travel, and research. Additional services required would be chargeable up to $100 per hour.
And for us there are other expense categories like toll telephone calls, photocopies and computer printouts, fax charges, messengers, and local and out-of-town travel incurred in connection with the project will be sent across to you. Please note the sequence of payment. One-fourth of the service fee upon the completion of work; one-fourth upon delivery of first draft copy; and one-third is due until the completion of the work. If you have any doubt regarding the clauses and provisions made out here in the letter of agreement, please feel to contact me.
If you agree to the agreement, please sign and date this letter.
Thanking You,
Yours Sincerely,
John Tat.
Email Format
The following is the Email Format to be followed for a Letter Of Understanding & Agreement.
To: name@email.com
From: name@email.com
Subject: Letter Of Understanding & Agreement.
Dear Mr./Ms/Mrs.______(Name of the recipient),
About the above subject & concerning your request for cross-checking & confirming the agreement entered into to report for the editorial news on a weekly basis as per the terms above & conditions laid down. Reviewing over the clauses for news reporting & editing contract as Mr. Neeraj Shah with a group of 5 more members is accepting to undertake the task commencing from 20th October’ 2010 on a weekly basis to report to Mr. Akshay Lewis working in the capacity as the supervisor for an editorial team of Express Group.
Further, it is although on an experimental basis; your sheer dedication & perfection reflecting from the task performed & also the overall conduct & behavior. Lastly, the payment structure completely depends on the ratings for the articles started within a week’s time from the date of publishing the article. Looking for your positive response & utmost commitment at the earliest.
Thanking You,
Yours Sincerely,
____________(Name of the sender)
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