A Termination Letter for Security Contract is a letter which depicts the withdrawal of security services from a company or a private organization whose work is to provide security for requested people in the city. This type of letter is generally not necessary to be written, but some of the organizations may need paper evidence to carry out the procedure. This letter need not be formal, but it is best if you write formally. There may be many reasons to withdraw the security services.
When it comes to a withdrawal of home security system the reason may be the change of house or if you found a better security service system with a better price or the when the security system is not working correctly. When you are writing a letter to cancel the home security services, it is a good idea to go through the contract you made with the company. When you are representing a company, then the issues will be different. They may be lacking at meeting your expectations; you may not like their behavior and their work. At the end of the letter, you should mention the date from which you are terminating your services.
Tips for writing a Termination Letter for Security Services
- The letter should not do any damage to the reputation of the company or individual.
- You should use good and soft words.
- The letter should be in such a way that the person to whom you are writing should accept the truth.
- Try not to show any aggressiveness the letter.
- You should be straightforward and at the same time polite.
- There should be no criticism.
- The reason should be a valid one because the company or individual may try not to repeat it in other places.
- The words you use should be courteous.
Template
Use our free Termination Security Contract Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Termination of Security services.
Dear _____ (Sir or Madam),
I am __________ (mention your name) working as a __________ (mention your designation) at__________ (mention the company name). The main purpose for which I am writing this letter is that we want to terminate the security services provided by your company. The main reason for this is ______________________________ (mention the reason properly).
As mentioned above, that reason is only why we took this decision. We deeply regret this, but we do not have any alternative, and also we do not find any advantage by having you in our service. The words may be indigestible, but it is the truth. The reason why I am mentioning all these because we do not want another company to suffer like this. I think you will understand our situation. I suggest that you change your staff as soon as possible, hence you can have a good name and business. We would like to terminate the services from __________ (mention the date). If you want to know anything regarding this situation, please do call at __________ (give your mobile number). Hope your company will have a bright future.
With Regards,
Name and Signature.
Termination of Security Service Letter Sample
From,
Nikhil,
The Manager,
Nal Soft Company,
Chennai.
Date:10/2/2016
To,
Robert,
Secured Security Services,
Chennai.
Dear Robert,
I am Nikhil, manager of Nal Soft company. The main reason for writing this letter is to withdraw the security contract that we made with your company by providing security services to our company. I would like to bring to your notice that our company has decided to terminate the security contract. There are many issues we are facing so we decided to take this action.
We had many expectations on your end as a security company, personnel provided by your company are not as efficient as we thought. We observed them not following our company rules, and we have also found persons missing from their position. Many employees complained about the misbehavior of the security personnel. We do not accept such things in our company, and thus we decided to terminate the contract. We terminate the contract from 15th of this month, so I am enclosing the contract terminating document with the letter. You are requested to sign the document and mail it back to us.
Regards,
Nikhil,
Nal Soft Company.
Email Format
The following is the Email Format that should be followed while writing a Security Service Termination Letter.
To: name@email.com
From: name@email.com
SUBJECT: Termination of Security Service Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient)
I am ______ (mention your name), working as the manager of ______ (mention the company name). The main reason to write this letter is to terminate the security contract that we made with your company by providing security services to our company. I would like to bring to your attention that our company has decided to terminate the security contract. There are many issues we are facing so we decide to take this action.
As mentioned above that reason is only one in ten; we are facing many issues with your security personnel. Hence we have taken this decision. We deeply regret this it, but we do not have any alternative, and also we do not find any advantage by having you in service. The words may be indigestible, but it is the truth. The reason why I am mentioning all this because we do not want another company to suffer like this. I think you will understand our situation. I suggest you change your staff as soon as possible. Hence you can have a good name and business. We would like to terminate the services from __________ (mention the date). If you want to know anything regarding this situation, please do mail me at __________ (give your mail id) or do call me at __________ (give your mobile number). Hope your company will have a bright future.
With Regards,
(Name of the Sender).