In an office, there are a number of people working together and contribute to the smooth working of the daily activities. There may arise a number of issues among the people which need to be addressed or else may disturb the progress of the company. For these issues to be solved, there needs to be transparency among the employees and the management. Also at times, the management may not be aware of the issues that the employees are facing. At such times, the employee needs to make the management aware of the situation at hand.
To resolve an issue, calling a company meeting can be helpful as it can bring together all the concerned people who can mutually come up with a solution. A company meeting is a first step towards resolving an issue. An employee can write a suggestion for a company meeting to the concerned person. Since it is a formal letter, it has to be short and precise. Since it is a suggestion, it may not get approved but it is a step that increases your chances of the suggestion receiving an approval.
Tips To Write A Employee’s Suggestion For Company Meeting Letter
- The letter should be short and precise and to the point.
- It should be addressed to the proper authority.
- You must end the letter with a hope that you will get a positive response.
- You must use formal language in the letter.
Template
Use our free Employee’s suggestion for company meeting Letter to help you get started. Simply download the .doc or pdf file and customise it. If you need additional help or more examples check out some of the sample letters below.
From,
___________
___________
___________
Date:______________
To,
____________
____________
____________
Subject: Suggestion for company meeting
Dear Sir/Madam,
I have been an employee of the company for the past______(mention the number of years) working as a __________ (mention your designation). However, off late me and my team have been facing a lot of problems due to/problems of ______________(mention the issue at hand).
This is severely affecting our day to day tasks and ultimately, the company. I feel that this issue can be solved through a clear conversation between the team and the higher authorities.
Hence, I suggest you announce a company meeting for the same. I think this suggestion is worth a consideration.
Waiting for a positive reply from you.
Thanking You,
Yours Sincerely,
Name & Signature.
Sample Letter
From,
Chitvan Parekh
Accounts Department,
Zenith Communications Pvt. Ltd.,
Mumbai.
Date: 23rd September 2016
To,
Devendra Rathi,
The Managing Director,
Zenith Communications Pvt. Ltd.,
Mumbai.
Subject: Suggestion for company meeting
Dear Sir/Madam,
I am writing this letter on behalf of my department to bring to your notice, the problem that we have been facing for some time now. We at accounts department are not able to work on the project allotted to us as we are not given proper documents and accounts. There is a lot of mismanagement among the employees.
Hence, I think that a company meeting would surely help us to discuss our shortcoming upfront, and we will be able to progress at a higher pace.
I hope my suggestion is taken into consideration.
Waiting for a positive response from you.
Thanking You,
Yours Sincerely,
Chitvan Parekh.
Accounts Dept.
Zenith Communications Pvt. Ltd.
Email Format
The following is the email format to be followed while writing an employee’s suggestion for the company meeting.
To: name@email.com
From: name@email.com
Subject: Suggestion for company meeting
Dear Sir/Madam,
I am writing this letter on behalf of my department to bring to your notice, the problem that we have been facing with the accounts, for some time now. We, _____________ (mention names of the people) at the accounts department are not able to work on the project allotted to us as we are not given proper documents and accounts. There is a lot of mismanagement among the employees.
Hence, I think that a company meeting would surely help us to discuss our shortcomings upfront, and we will be able to progress at a higher pace.
I hope my suggestion is taken into consideration.
Waiting for a positive response from you.
Thanking You,
Yours Sincerely,
_____________________.