Accusation means a charge or claim that an individual has done something illegal or wrong. They are real and valid if provided along with some proof or evidence. But in certain cases, accusations are something that can be quickly passed by some person or some group to assassinate your character if he or she holds any grudges towards you.
When one has been accused of violation of the company’s policy, it ‘s difficult to be patient and keep your mind at peace. One might feel better after saying a few harsh words out loud but letting emotions flow will only worsen the situation. Thus, it is wise to take some time and rethink the situation, after which one can calmly reply to the accusation letter.
The very first line of the letter shall explain your response to the allegations that have been put against you. Support your facts with some evidence, if you have any and also include a copy of it with the letter. It is advisable not directly to blame any employee or lay negative remarks about them. If your situation is particularly complicated, you might ask to meet with your supervisor and HR to discuss the matter in detail.
Tips to Write a Response to Accusations Letter
- Mention you would like to provide your side of the story to ensure that the situation is handled fairly.
- Briefly, discuss the nature of the allegations and the date.
- Discuss why the claims are untrue and mention any extenuating circumstances.
- Remind your employer that you’ve been a good employee with stellar annual reviews.
- End the letter by asking for some resolution. Include supporting material and give the letter, each to your supervisor and HR. to be at peace, you could also mail the letter and pay more for the signature verification. The confirmation gives evidence that the authorities have received your response to the allegations.
Response to Accusations Letter Template
Use our free Response to Accusations Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Response to Accusations Letter.
Dear _____(Sir or Madam),
I had been informed that I had been accused of sneaking out supplies from the supply closet on __________ (Date of accusation). This is a simple misunderstanding. ____________ (Mention the name of the person), the ______________ (Designation), asked me to bring a supply of __________ (Articles you have been accused of stealing) to the executive conference room located in Building __ (State the Department/Place). She had injured her lower limb and was not able to walk to pick up the supplies for the board meeting. I might include the email from her requesting the ____________ (Articles you have been accused of stealing) as evidence supporting my version of the facts, with the letter.
I believe the biggest problem is that it tarnished my good reputation that I have worked extremely hard to earn. I am very committed to __________ (Name of the company) and my designation, and in _____ (Number of years of your service) as a _________________ (Your designation), I have never violated any regulations or guidelines, let alone STEAL something. The past few months were tough due to allegations, accusations, and general interference that was epitomized by the Committee article.
I have emailed all the supporting materials to your id, and have also attached the copies with this letter. I am ready to pay extra for the signature confirmation service since it will provide proof that you have received my response to the allegations.
Hoping you would do the needful,
Thanking You,
Yours truly,
Name and Signature.
Sample Letter
From,
Jason Momoa
Cambridge, USA.
February 12, 2017.
To,
HR Manager,
Aqueel Mander,
Cambridge, USA.
Subject: Response to Accusations Letter.
Dear Aqueel Sir,
I had been informed that I had been accused of sneaking out supplies from the supply closet on January 3. This is a simple misunderstanding. Linda Smith, the executive assistant to the CEO, had asked me to bring a few writing pads, pens and other stationery to the executive conference room located in Building A. She had injured her lower limb and was not able to walk up to Building B to pick up the stationery herself, for the meeting. I might include the email from Linda requesting the office supplies as evidence supporting my version of the facts, with the letter.
I believe the biggest problem is that it tarnished my good reputation that I have worked extremely hard to earn. I am very committed to the company and my designation, and in 7 years as a Senior Warehouse Manager of Tiles Ltd, I have never violated any regulations or guidelines, let alone steal something. I was deeply committed to my job and took pride in my professionalism.
I dedicated myself to improving the management and worked hard to motivate the juniors in the company. The past few months were tough due to allegations, accusations, and general interference that was epitomized by the Committee article printed on Jan 3. There is one thing that was true in the article; I decided not to further report to Linda Smith, for I don’t want to risk my reputation further.
I have emailed all the supporting materials to your email id, and have also attached the copies with this letter. I am ready to pay extra for the signature confirmation service since it will provide proof that you have received my response to the allegations.
Hoping you would do the needful,
Yours sincerely,
Jason Momoa,
Senior Warehouse Manager.
Email Format
The following is the Email Format that should be followed while writing a Response to Accusations Letter.
To: name@email.com
From: name@email.com
Subject: Response to Accusations Letter.
Dear Sir,
I had been informed that I had been accused of sneaking out supplies from the supply closet on January 3. This is a simple misunderstanding. Linda Smith, the executive assistant to the CEO, had asked me to bring a few writing pads, pens and other stationery to the executive conference room located in Building A. She had injured her lower limb and was not able to walk up to Building B to pick up the stationery herself, for the meeting. I might include the email from Linda requesting the office supplies as evidence supporting my version of the facts, with the letter.
I believe the biggest problem is that it tarnished my good reputation that I have worked extremely hard to earn. I am very committed to the company and my designation, and in 7 years as a Senior Warehouse Manager, I have never violated any regulations or guidelines, let alone steal something. I was deeply committed to my job and took pride in my professionalism.
I dedicated myself to improving the management and worked hard to motivate the juniors in the company. The past few months were tough due to allegations, accusations, and general interference that was epitomized by the Committee article printed on Jan 3. There is one thing that was true in the article; I decided not to further report to Linda Smith, for I don’t want to risk my reputation further.
I have emailed all the supporting materials to your email id, and have also attached the copies with this letter. I am ready to pay extra for the signature confirmation service since it will provide proof that you have received my response to the allegations.
Hoping you would do the needful,
Sincerely,
Jason Momoa,
Senior Warehouse Manager.