When any job that requires driving a motor vehicle, before hiring, it is always advisable to perform a check on the potential candidate’s driving record. Having an employee with a lot of red marks on their record can be a major liability for any business. Thus, it becomes crucial to run a thorough check on a potential driver’s past records to see to it that they have no criminal cases or tickets pending to their names.
A simple and professional way to request a copy of the applicant’s record would be to send a letter to the driver’s services facility in the state of residence. Make sure to obtain permission from the applicant first before requesting access to their personal information because otherwise, it will be a breach of code and ethics. As it is the personal records of an individual that you are looking into, for your benefit. This sample letter below will help you write an effective letter to request for driving record.
Request for driving record writing tips
- First and foremost it is important that you should give appropriate reason to the concerned authority while asking for a copy of driving record.
- You must through the letter make them aware that you require the same on an urgent basis.
- You must attach all your documents regarding your address proof and identification proof with the letter. These documents are sometimes required by the authority for verification purposes.
- Once you are done framing the letter, please recheck that all the particulars are also enclosed with the letter, and there should not be any spelling mistakes in the letter.
Request for driving record template
Use our free Request for driving record Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_________________{Your Business}
_________________{Street Address}
_________________{City, State, and Zip}
Date:_______________
To,
______________{State} Department of Motor Vehicles
______________{Street Address}
______________{City, State, and Zip}
To Whom It May Concern:
This is a letter requesting you to apply for all the motor vehicle documents of the individual named Mr./Mrs./Ms.___________residing in _____________.
I am from ______________(mention from where) and I require these documents to verify whether Mr./Mrs./Ms._______ has any past criminal records or cases pending against his/her name, so that I may be able to process his/her job application as a driver in our company,
Please, find enclosed all my documents and do send me all the details of the individual at the earliest so that I can process his profile fast.
Thanking You,
Yours Sincerely,
_________________.
_________________.
Sample Letter
From,
Jacob Smith,
Hiring Head,
Globus Drives,
32, Southern California,
USA.
Date: 24th April 2018.
To,
California Motor Vehicles Department,
California
USA.
Subject: Request for driving record.
To whomever, it may concern,
This is a letter requesting to apply for all the motor vehicle documents of the individual named Mr. Gordon Brown residing in 15th Westend Avenue. Southern California. USA.
I am from Globus Drives, an app cab driving company (est. 2010) and I require these documents to verify whether Mr. Brown has any past criminal records or cases pending against his/her name, so that I may be able to process his/her job application of a driver in our company, swiftly.
Please, find enclosed all my documents and do send me all the details of the individual at the earliest so that I can process his profile swiftly.
Thanking You,
Yours Sincerely,
Jacob Smith.
Hiring Head.
Globus Drives.
Email Format
Below is the email format of a request for driving record letter, for your convenience.
To: name@email.com
From: name@email.com
Subject: Request for driving letter.
To whomever, it may concern,
This is a letter requesting to apply for all the motor vehicle documents of the individual named Mr./Mrs./Ms.___________residing in _____________.
I am from ______________(mention from where) and I need these documents to verify whether Mr./Mrs./Ms._______ has any past criminal records or cases pending against his/her name, so that I may be able to process his/her job application of a driver in our company, swiftly.
Please, find enclosed all my documents and do send me all the details of the individual at the earliest so that I can process his profile swiftly.
Thanking You,
Yours Sincerely,
_________________.
_________________.