A letter requesting contact of a client is written by an individual or organisation to an organisation who has the contact details of a person. A letter is written to request a contact number because personal information, especially that of a client is confidential and will not be disclosed to persons outside the organisation. A request letter for a client can be written to request the personal information of the person like phone number, e-mail address or residential address. It may also request detailed information such as occupation, educational qualifications, family background, etc.
A letter requesting contacts of a client is, as the name suggests a request letter. Therefore, it should be formal and courteous. Because organisations are reluctant in sharing the contact of a client, the detailed purpose of the requirement of such contacts must be mentioned. The fact that the contact details was obtained from the particular organisation must be mentioned to the client upon contacting them. The letter should also include the contact information of the person requesting the information.
Tips to Writing a Client Request Letter
- The letter should be formal and courteous.
- The relationship between the person requesting the contact and the client must be established.
- The detailed purpose of the information being requested must be mentioned.
- The letter should be concise and to-the-point.
Template
Use our free Letter Requesting Client Contact to help you get started. If you need additional help or more examples check out some of the
sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Letter Requesting Client Contact Details
Dear _____(Sir or Madam),
I would like to request you to kindly provide our organisation with the contact details of your client _________ (name of the client), a noted environmentalist. We are a Non-Governmental Organisation conducting a Walkathon on _______ (date) in commemoration of World Water Day. We would like to invite Mr__________ (name of client) to be our chief guest on this day.
I understand that it may be against your policy in providing the contact details of a client to an outside organisation, but I assure you that his details will not be misused and will be handled with great care and caution. If you wish to obtain more information regarding the event or our organisation, please feel free to contact me _______ (name and contact number). Also, kindly visit our website to learn more about this cause.
Your assistance in this regard will be of great importance to the success of the Walkathon. Kindly revert to this letter at your convenience.
Thank you,
Regards,
________
(name and designation)
Sample Letter
From,
Chloe Gill Batman
Secretary,
World Water Aid Fundings,
Atlanta, French East Indies.
To,
Ram Rajesh Leber,
Public Relations Officer,
Revelation Spas Co.
Dutch Indo-China.
Dear Sir,
I would like to request you to kindly provide our organisation with the contact details of your client Dr Aravind Stalin, a noted environmentalist. We are a Non-Governmental Organisation conducting a Walkathon on March 22, 2017, in commemoration of World Water Day. We would like to invite Dr Aravind Stalin to be our chief guest on this day.
I understand that it may be against your policy in providing the contact details of a client to an outside organisation, but I assure you that his details will not be misused and will be handled with great care and caution. If you wish to obtain more information regarding the event or our organisation, please feel free to contact me Chloe Gill Batman (Ph. No. 0000). Also, kindly visit our website (www.wateraidfundings.com) if you wish to learn more about this cause.
Your assistance in this regard will be of great importance to the success of the Walkathon. Kindly revert to this letter at your convenience.
Thank you.
Regards,
Chloe Gill Batman.
Email Format
The following is the Email Format to be followed for a Client Contact Request letter.
To: name@email.com
From: name@email.com
SUBJECT: Requesting Contact Details of a Client.
Dear _____(Sir or Madam),
I would like to request you to kindly provide our organisation with the contact details of your client _________ (name of the client), a noted environmentalist. We are a Non-Governmental Organisation conducting a Walkathon on _______ (date) in commemoration of World Water Day. We would like to invite Mr__________ (name of client) to be our chief guest on this day.
I understand that it may be against your policy in providing the contact details of a client to an outside organisation, but I assure you that his details will not be misused and will be handled with great care and caution. If you wish to obtain more information regarding the event or our organisation, please feel free to contact me _______ (name and contact number). Also, kindly visit our website to learn more about this cause.
Your assistance in this regard will be of great importance to the success of the Walkathon. Kindly revert to this mail at your convenience.
Thank you,
Regards,
________
(name and designation)