A ‘vehicle release authorization letter’ is a formal letter written by a person to another person (usually an official), asking to authorise the release of their vehicle which had been legally held back. Since it is a letter of authority, it has to be carefully structured and it has to be written in a highly crisp manner. The letter must necessarily contain an introduction, a main body and a conclusion. The letter also signifies a permission to get back the vehicle.
In the letter, include all necessary details of the vehicle such as its registration number, date and year of registration as well as the location of registration. Also include its identifiable markers, such as the colour and model of the vehicle. It is better to keep the letter to-the-point. Make sure that the conclusion of the letter is written in an apologetic manner, stating that the mistake will never happen again. Enquire whether there is any additional fee involved.
‘Vehicle Release Authorisation Letter’ Writing Tips
- The letter is to be written in a highly formal manner.
- Split it into three paragraphs, namely the introduction, the main body and the conclusion.
- Make the letter crisp and precise.
- State your emergency contact details
‘Vehicle Release Authorisation Letter’ Template
Use our free ‘Vehicle Release Authorisation Letter’ to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________ (your name)
__________
__________ (your address)
Date __________ (date of writing letter)
To,
__________ (name of recipient)
__________ (designation)
__________ (name of organization)
__________ (address)
Subject: Request to authorize vehicle release.
Dear Sir/Ma’am,
I am __________, the legal owner of a __________ (mention the model of the vehicle) with registration number __________ (mention the registration number of the vehicle). My car had been towed away last night, from __________ (mention the place from where the vehicle had been taken away) by police authorities since it had been parked in a ‘no-parking’ area.
First of all, I would like to apologize, Sir, for the grievous mistake that I had committed yesterday. Though I was fully aware of my crime, I had been in a haste to attend to a fellow passenger who had met with an accident on the other side of the road. Hence, I had left my __________ (name of vehicle) parked on the ‘no parking’ area.
I understand the gravity the crime that I had committed and I also promise to never repeat it again. I have truly understood that traffic rules have been instituted for a reason. As per the instruction of my lawyer, I had paid a sum of __________ (mention the amount that you had to pay) to the concerned authorities as well. I am hoping you will authorise the release of my vehicle, Sir. In the case of any other requirements from my side, Sir, please do contact me at______________.
Yours Sincerely,
__________ (name and signature)
Sample Letter
From,
Megan Kate
Sales Head,
Pink Eatery,
Michigan.
Date: 19th March 2017
To,
Clinton James,
Traffic Police Inspector
Michigan police department
Michigan.
Subject: Request to authorize vehicle release.
Dear Sir,
I am Megan Kate, the legal owner of a white Hyundai Accord with registration number CAL72 345A. My car had been taken away last night from Bakery Junction by police authorities since it had been parked in a ‘no parking’ area.
First of all, I would like to apologise, Sir, for the grievous mistake that I had committed yesterday. Though I was fully aware of my crime, I had been in a haste to attend to a fellow passenger who had met with an accident on the other side of the road. Hence I had left my car parked in the ‘no parking’ area.
I understand the gravity the crime that I had committed and I also promise to never repeat it again. I have truly understood that traffic rules have been instituted for a reason. As per the instruction of my lawyer, I had paid a sum of 1000$ to the concerned authorities as well. I sincerely hope you will authorise the release of my vehicle, Sir. In the case of any other requirements from my side, Sir, please do contact me at 49389035749053.
Yours Sincerely,
Megan Kate
Email Format
The following is the Email format that should be followed while writing a ‘vehicle release authorization letter’.
From: name@email.com
To: name@email.com
Subject: Request to authorize vehicle release.
Dear Sir/Madam,
I am __________, the legal owner of a __________ (mention the model of the vehicle) with registration number __________ (mention the registration number of the vehicle). My car had been towed away last night, from __________ (mention the place from where the vehicle had been taken away) by police authorities since it had been parked in a ‘no-parking’ area.
First of all, I would like to apologize, Sir, for the grievous mistake that I had committed yesterday. Though I was fully aware of my crime, I had been in a haste to attend to a fellow passenger who had met with an accident on the other side of the road. On seeing that he was in urgent requirement of medical help, I rushed to help him to the concerned authorities. Hence, I had left my __________ (name of vehicle) parked on the ‘no parking’ area.
I understand the gravity the crime that I had committed and I also promise to never repeat it again. I have truly understood that traffic rules have been instituted for a reason. As per the instruction of my lawyer, I had paid a sum of __________ (mention the amount that you had to pay) to the concerned authorities as well. I am hoping you will authorize the release of my vehicle, Sir. In the case of any other requirements from my side, Sir, please do contact me at______________.
Yours Sincerely,
__________ (name and signature)