A release letter is written in order to inform or state that an employee is being released from his/her duty. Whereas, a proposed release letter is written as a suggestive letter to release the person from his duty. Since this is written to the higher officials of the organization, this kind of a letter needs to be formal and precise. There should be no grammatical or spelling mistakes. The employee needs to clearly state the reason why he should be released from the duty.
Such a letter is considered not just a formality but a requirement in most organizations. There may be a number of ways to write one but the formal and direct approach is the best. Following are the tips on how to write the proposed release letter/ mail comma make sure you keep these points in mind while writing. Also, there is a sample letter and mail to help you while writing and you may also download the PDF file and DRC file to complete your work even quicker.
Tips on writing a Proposed release Letter
- The letter must be formal.
- State the reason why the person should be released from his / her duty.
- The letter must be short and precise.
- Make sure there are no mistakes in the letter.
Proposed Release Letter Template
Use our free sample proposed release letter to help you get started. If you need additional help of examples check out some of the sample letters below.
From,
_____
_____
______
Date:
To,
_____
_____
_____
Subject:
Dear _____,
I am writing this to inform you of my contract which will expire on ______. Hence, I request you to accept my resignation request. I have had a great time and learnt a lot while working at your firm. I’m sure all these things are going to help me with my future job opportunities. Thank you for always being so understanding and helping.
I will take these lessons to my heart and work towards making myself better in the future. I hope that I have never disappointed you or anyone I have worked with over the last few years. I have given my best efforts and hope my works showed that.
Looking forward to your consideration.
Yours Sincerely,
_____
Sample Letter
887 Poe Lane
Leavenworth, KS 66048
Date: 4 January 2011
887 Poe Lane
Leavenworth, KS 66048
Subject: Sample Proposed release Letter
Dear Bruce,
I am writing this to inform you about my contract which will be completed next month. Hence, I request you to accept my resignation request. I have had a great time while working at your firm. I’m sure all these things are going to help me with my job. Thank you for always being so understanding and helping.
I will take these lessons to my heart and work towards making myself better in the future. I hope that I have never disappointed you or anyone I have worked with over the last few years. I have given my best efforts and hope my works showed that.
Looking forward to your consideration.
Yours truly,
Amanda
E-mail Format
The following is an example of an email for a proposed release
from: name@email.com
to: name@email.com
Subject-
Dear Zack,
This is to inform you about my release from the job. We know that the contract between me and the firm was only for 2 years but I have been working here for the past two and a half years and I request you to now release me from this duty as I I am moving to another City with my family. It was great working with the team and you as a leader.
I will take these lessons to my heart and work towards making myself better in the future. I hope that I have never disappointed you or anyone I have worked with over the last few years. I have given my best efforts and hope my works showed that.
Thanking you.
Yours Sincerely,
Sam