A refusal letter is usually written in responding to a job offer or rarely for another such request. A refusal letter can also be written by the company to their employees for refusing any of their requests. This is usually the case when employees ask for an early raise in their salary. It is true that declining such requests is difficult for the company when you know that the performance of this employee is commendable but if the company cannot give a raise in salary at the moment, they need to write a refusal letter to the employee.
The company or boss shall ultimately utilize the situation to praise and congratulate the employee for their good work. You need to encourage your staff to work if you deny them of their requests. The company should give detailed information as to why they cannot accept this request letter at the moment. The tone of the letter needs to be formal but polite and friendly. Given below is a sample of a refusal letter of an employee’s request for early raise.
Tips to write a Refusal of employee request for early raise letter
- The refusal letter should begin with a true expression of regret as one states precisely what he is denying and how he obtained the offer.
- One must understand the reasons for refusing and any clues you may have to back up his position.
- Other causes can be offered so that the reader could appeal to with a better possibility of achievement as a ‘consolation prize.’
- Using courteous language throughout the letter, and ending by showing hopes in the letter for the reader’s progress in another place is a must.
Refusal of employee request for early raise Letter Template
Use our free refusal of employee request for early raise template to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
________,
________,
________,
________.
Date: _______(On which the letter was written).
To,
_________,
_________,
_________,
_________.
Subject: Refusal of employee request for early raise.
Dear Mr./Mrs./Ms ________(name of the receiver),
We would like to tell you that _______(name of the company) appreciates all you have mentioned in your request letter, but we can not agree to your request for an increase in salary, as of this moment.
It is a custom of the company as the head unit to review and decide on all the possible requests of the employees on a regular basis.
If ever we decide to consider for a salary increase, we will still need to review the current figures from your division.
Keeping that in mind, we shall let you know if we decide to comply with your request.
Yours Truly,
_________(Name of the sender),
_________(Name of the company).
Sample Letter
From,
Emily Fernandez,
General Manager,
Home Decor Magazine,
Delhi.
Date: DD.MM/YYYY
To,
Jason Samuel,
Editor,
Home Decor Magazine,
Delhi.
Subject: Refusal of employee request for early raise.
Dear Mr. Samuel,
Although I accept all you have pointed out in your request letter, we believe that at this particular point of time we cannot increase your salary. The management of the magazine believes that the raise in your salary, as well as other employees benefits, are not suitable at this stage. According to the policy of Home Decor, the administration will review the work of all the workers as well as discuss the matter of salary raise at the end of the year, i.e., in MM/YYYY.
Keeping in mind your importance to our company and your request we can assure you that you will be considered at the time of salary increase. Hope you understand our situation, Thank You.
Yours Truly,
Emily Fernandez.
Email Format
The following is the Email format that should be followed while writing a refusal of employee request for early raise letter.
To: name@email.com
From: name@email.com
Subject: Refusal of employee request for early raise.
Dear Mr. Samuel,
Although I accept all you have pointed out in your request letter, we believe that at this particular point in time we cannot increase your salary. The management of the magazine believes that the raise of your salary, as well as other employees benefits, are not suitable at this stage. According to the policy of Home Decor, the administration will review the work of all the workers as well as discuss the matter of salary raise at the end of the year, i.e., in MM/YYYY.
Keeping in mind your importance to our company and your request we can assure you that you will be considered at the time of salary increase. Hope you understand our situation, Thank You.
Yours Truly,
Emily Fernandez.