Acceptance of a contract is an agreement between two parties wherein, they give their free consent and agree on a mutual conclusion. A contract binds the two parties to follow whatever has been proposed. A contract is always a formal deed and thus the communication related to it should be formal too. An acceptance is letter is written to accept whatever has been proposed formally. A proposal is an idea, that has been put up, and a contract proposal acceptance letter is written to agree to the idea given.
Since it is a formal letter, it should be written politely. Accepting and declining proposals is a day to day job in a business scenario. It is almost every day where a manager has to take a decision and communicate the same to his employees. One cannot sit back and wait for communicating only face to face. These letters or emails are an effective way of conveying whatever has been chosen. Writing this letter is as easy as writing a business letter as it is a type of that only. An acceptance letter is written to actually formalize the deal or the deed that has been proposed by the other party.
Contract Proposal Acceptance Letter Writing Tips
- Thank the receiver for his offer.
- Explain to them why their proposal is being opted for.
- If necessary, try and fix an appointment for a meeting.
- Be formal and polite.
Contract Proposal Acceptance Letter Template
Use our free Contract Proposal Acceptance Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
I am extremely elated to inform you that [Name of the organization] has agreed to accept your contract for [The contract]. After contacting with your company’s as well as our own source of references, we were extremely impressed with the solid reputation of the company . Our research about your firm and its background c0mpelled us to sign this deal with you, as the results were satisfactory. I have attached all the terms and conditions in a formal document. If we both are in sync with contract terms then we would like to start utilizing your services immediately.
Enclosed is an executed copy of the contract with my signature on it . I am available to take calls or emails, to work out the final details of the contract. We look forward for your dedicated and efficient work. We are confident that we have made the right choice because not only our research proves that but also the presentation, the members of your company gave, make us proud to be associated with you. We anticipate a long and productive relationship between the two companies.
Sincerely Yours,
__________
(Name)
Sample Letter
From,
Mike Talison,
XYZ CO.
16 APRIL 2017
To,
ABC CO.,
Subject : Contract Acceptance Letter
Dear ABC,
I am extremely elated to inform you that XYZ Co. has agreed to accept your contract for outsourcing customer care service. Customer care service is now an indelible part of an organization. One needs to build sound relationship with their customers for growth. . After contacting with your company’s as well as our own source of references, we were extremely impressed with the solid reputation of the company . Our research about your firm and its background c0mpelled us to sign this deal with you, as the results were satisfactory. I have attached all the terms and conditions in a formal document. If the contract terms are satisfactory with you then we would like to start utilizing your services immediately.
Enclosed is an executed copy of the contract with my signature on it . I am available to take calls or emails, to work out the final details of the contract. We look forward for your dedicated and efficient work. We are confident that we have made the right choice because not only our research proves that but also the presentation, the members of your company gave, make us proud to be associated with you. We anticipate a long and productive relationship between the two companies.
Sincerely Yours,
Mike Talison,
CEO,
XYZ Co.
Email Format
The following is the Email format that should be followed while writing a Contract Acceptance Letter
To:name@email.com
From:name@email.com
Subject: Contract Acceptance Letter
Dear ____________(receiver’s name),
I am extremely elated to inform you that XYZ Co. has agreed to accept your contract for supplying human resource to our organization. After contacting with your company’s as well as our own source of references, we were extremely impressed with the solid reputation of the company. Our research about your firm and its background c0mpelled us to sign this deal with you, as the results were satisfactory. I have attached all the terms and conditions in a formal document. If we both are in sync with contract terms, then we would like to start utilizing your services immediately.
Enclosed is an executed copy of the contract with my signature on it. I am available to take calls or emails, to work out the final details of the contract. We look forward to your dedicated and efficient work. We are confident that we have made the right choice because not only our research proves that but also the presentation, the members of your company gave, make us proud to be associated with you. We anticipate a long and productive relationship between the two companies.
Sincerely,
__________
(Name)