A letter of the new vacation policy is written when the organization brings in some new policy related to vacations. In that case, the organization writes a letter to its employee clearly stating the norms and regulations that are to be followed when applying for a vacation. This letter is sent by the organization to all the working employees so as to make them aware of the new vacation policy. Also in the letter it must be clearly mentioned that from which date is the new vacation policy being implemented so that the employees can plan their vacation accordingly.
All the change in norms must be mentioned pointwise properly so as to avoid any controversy later. It must be mentioned that what is the minimum time span within which the employee has to apply for leave from the target date. Also, mention the number of days for which an employee is eligible for vacation. Make sure that this letter circulates in the entire organization in every department. An email can also be sent to every employee in any case if he/she misses reading this letter. The tips for writing a new vacation policy letter has been mentioned below.
New Vacation Policy Letter Writing Tips
- It must be sent to every department of the organization and every employee.
- The letter must be well structured that easily describes the new policy.
- Writing the letter pointwise can be easily grasped by the employees.
- The letter must use polite language.
New Vacation Policy Letter Template
Use our free New Vacation Policy Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_______
_______
_______
Date: _______ (mention the letter writing date)
To,
_______
_______
_______
Subject: ________________[Mention the subject].
Dear [Mention the name of recipient],
This is to inform all the employees of ______ (mention the name of organization) about the new vacation policy that has been recently revised. This new policy on vacations would be implemented from the coming financial year _____________ (mention the date).
If any employee applies for leave, then he/she must apply four days before the target date. If the company finds that date suitable for leave, then the company would grant leave to that employee on that particular date. The company would grant leave only if it finds suitable that the work within the organization does not hamper of that employee is on leave.
Hence it is a request to all the employees to kindly follow the above guidelines while applying for a leave else it might get difficult for the organization to grant you leave.
Thanking you,
Yours truly,
_____ (name of the organization)
Sample Letter
From,
1254 Spring Street,
Mount Zion, IL 63458,
JK Cements Ltd.
Date- 27th January 2017
To,
3D, Block-56,
2933 Spring Street,
Mount Zion, IL 63458.
Subject: New Vacation Policy
Dear Mr. Donald,
This is to inform all the employees of JK Cements Ltd. about the new vacation policy that has been recently revised. This new policy on vacations would be implemented from the coming financial year 1st April 2017.
If any employee applies for leave, then he/she must apply four days before the target date. If the company finds that date suitable for leave, then the company would grant leave to that employee on that particular date. The company would grant leave only if it finds suitable that the work within the organization does not hamper of that employee is on leave.
Hence it is a request to all the employees to kindly follow the above guidelines while applying for a leave else it might get difficult for the organization to grant you leave.
Yours truly,
JK Cements Ltd.
Email Format
The following is the Email Format to be followed for a New Vacation Policy Letter
To: name@email.com
From: name@email.com
SUBJECT: New Vacation Policy
Dear [Mention the name of recipient],
This is to inform all the employees of ______ (mention the name of organization) about the new vacation policy that has been recently revised. This new policy on vacations would be implemented from the coming financial year _____________ (mention the date).
If any employee applies for a leave, then he/she must apply four days before the target date. If the company finds that date suitable for leave, then the company would grant leave to that employee on that particular date. The company would grant leave only if it finds suitable that the work within the organization does not hamper of that employee is on a leave.
Hence it is a request to all the employees to kindly follow the above guidelines while applying for a leave else it might get difficult for the organization to grant you a leave.
Thanking you,
Yours truly,
_____ (name of the organization)