A field trip permission letter is written by a school to parents or guardian to ask permission for a field trip which is organized by his or her school. A lot of parents are a little skeptical about field trips as they fear that the trip might not be completely safe. So the letter has to be written in such a way that it is easy for the parents to trust the school authorities who are taking the students out for the field trip. Also, if the child wants to go, he needs to make his or her parents trust him so that he is allowed to go. The parents should feel like the school as well as the child is responsible enough to take care.
Tips on Writing the Letter
- Be polite and try not to force decisions on them.
- Try to convince as much as you can.
- Give the necessary details of the field trip.
- Make sure you come out as trustworthy in the letter.
Letter Template
Use our free Field trip permission letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
________
________
Date:_____________ (date of the day when the letter has been sent)
To,
___________
_________
__________
Subject: Request for field trip permission
Dear Sir/Ma’am (write a proper salutation and title for the recipient),
This letter is to inform you that our school _____________(name of the school) wants to take our students of class ___(mention the standard) for a field trip to the nearby windmills. The field trip will be on the 18th of October. The students will be taken at ________(mention time) and will return back to school by _______(mention time). This field trip is financed by the school as we aim for it to be an educational trip.
We request you to send your child for this field trip as it will be a very educational experience and he or she will get to learn a lot from it. We guarantee you full safety as we are taking a lot of teachers with us to take care of them.
R. J. Taylor
Rob Taylor
Yours sincerely,
____
(your name)
Sample Letter
From,
Rob Taylor,
Andhra NGO,
Kolhapur
Date: 6th February 2017
To,
Dinesh Agarwal,
Sun Ltd.,
Kolhapur
Subject: Request for sentence reduction
Dear Sir/Ma’am (write a proper salutation and title for the recipient),
This letter is to inform you that our school Modern High School for girls wants to take our students of class 5 for a field trip to the nearby windmills. The field trip will be on the 18th of October. The students will be taken at 8:00 a.m. and will return to school by 5:00 p.m. This field trip is financed by the school as we aim for it to be an educational trip.
We request you to send your child for this field trip as it will be a very educational experience and he or she will get to learn a lot from it. We guarantee you full safety as we are taking a lot of teachers with us to take care of them.
R. J. Taylor
Rob Taylor
Email Format
The following is an Email format of a Permission for Field trip letter.
To: name@email.com
From: name@email.com
SUBJECT: Permission for field trip
Dear Sir/ Ma’am,
This letter is to inform you about a field trip organised by our school on Thursday, 14th August. the trip is to the nearest wildlife sanctuary which is situated at a distance of 40 km from the city. We are taking our students there to spread awareness about the wildlife. It is very important the the generation knows how important it is to conserve animals.
I hope you will send your daughter on the field trip. The last day for confirmation is Tuesday. Send in your confirmation through your daughter.
Yours sincerely,
____
(your name)